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Statement of Purpose and Principles

CCTV - Code of Practice

2.1 Purpose

The purpose of this document is to state the intention of the owners and the managers, on behalf of the partnership as a whole and as far as is reasonably practicable, to support the objectives of New Forest District Council CCTV System, (hereafter referred to as 'the System') and to outline how it is intended to do so.

2.1.1 The purpose of the System, and the process adopted in determining the reasons for implementing the System are as previously defined in order to achieve the objectives detailed within Section 1.

2.2 General Principles of Operation

2.2.1 The System will be operated in accordance with all the requirements and the principles of the Human Rights Act 1998.

2.2.2 The operation of the System will also recognise the need for formal authorisation of any covert directed surveillance or crime trend 'hotspot' surveillance as required by the Regulation of Investigatory Powers Act 2000 and the police force policy.

2.2.3 The System will be operated in accordance with the Data Protection Act at all times

2.2.4 The System will be operated fairly, within the law, and only for the purposes for which it was established and are identified within this Code, or which are subsequently agreed in accordance with this Code.

2.2.5 The System will be operated with due regard to the principle that everyone has the right to respect for his or her private and family life and their home under the Human Rights Act.

2.2.6 The public interest in the operation of the System will be recognised by ensuring the security and integrity of operational procedures.

2.2.7 Throughout this Code it is intended, as far as reasonably possible, to balance the objectives of the System with the need to safeguard the individual's rights.  Every effort has been made throughout the Code to indicate that a formal structure has been put in place, including a complaints procedure, by which it can be identified that the System is not only accountable, but is seen to be accountable.

2.2.8 Participation in the System by any organisation, individual or authority assumes an agreement by all such participants to comply fully with this Code and to be accountable under the Code of Practice.

2.3 Copyright

Copyright and ownership of all material recorded by virtue of the System will remain with the Data Controller.

2.4 Cameras and Area Coverage

2.4.1 The areas covered by CCTV to which this Code refers are the public areas within the responsibility of the operating partners and cover Lymington, Totton and Ringwood.

2.4.2 From time to time transportable or mobile cameras may be temporarily sited within the area. The use of such cameras, and the data produced by virtue of their use, will always accord with the objectives of the System and be governed by these Codes and Procedures.

2.4.3 All of the cameras offer full colour, pan tilt and zoom (PTZ) capability, some of which may automatically switch to monochrome in low light conditions.

2.4.4 None of the cameras forming part of the System will be installed in a covert manner.  Some cameras may be enclosed within 'all-weather domes' for aesthetic or operational reasons but the presence of cameras will be identified by appropriate signs.

2.4.5 A map showing the number and location of all fixed cameras is attached at Appendix H to this Code.

2.5 Monitoring and Recording Facilities

2.5.1 A staffed Monitoring Room is located at Appletree Court, Lyndhurst.  The CCTV equipment has the capability of recording all cameras simultaneously throughout every 24-hour period.

2.5.2 Secondary monitoring equipment will be located in police premises.  No equipment, other than that housed within the main CCTV Monitoring Room shall be capable of recording images from any of the cameras.

2.5.3 CCTV operators are able to record images from selected cameras in real-time, produce hard copies of recorded images, replay or copy any pre-recorded data at their discretion and in accordance with the Code.  All viewing and recording equipment shall only be operated by trained and authorised users.

2.6 Human Resources

2.6.1 Unauthorised persons will not have access without an authorised member of staff being present.

2.6.2 The Monitoring Room shall be staffed by specially selected and trained operators in accordance with the strategy contained within the Procedural Manual.

2.6.3 All operators shall receive training relevant to their role in the requirements of the Human Rights Act 1998, Data Protection Act 1998, Regulation of Investigatory Powers Act 2000 and the Code of Practice and Procedural Manual.  Further training will be provided as necessary.

2.7Processing and Handling of Recorded Material

2.7.1 All recorded material, whether recorded digitally, in analogue format or as a hard copy video print, will be processed and handled strictly in accordance with this Code and the Procedural Manual.

2.8 Technical Instructions

2.8.1 Technical instructions on the use of equipment housed within the Monitoring Room are contained in a separate manual provided by the equipment suppliers.

2.9 Changes to the Code of Practice or the Procedural Manual

2.9.1 Any major changes to either the Code or the Procedural Manual, (i.e. such as will have a significant impact upon the Code or upon the operation of the System) will take place only after consultation with, and upon the agreement of all organisations with a participatory role in the operation of the System.

2.9.2 A minor change, (i.e. such as may be required for clarification and will not have such a significant impact) may be agreed between the manager and the owners of the System.

Updated: 2 Dec 2014
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