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FOI Disclosure Log - November 2017

Requests responded to during November 2017

For a copy of the response given to these questions, please email FOI@NFDC.gov.uk stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: 1-Resources

FOI04252financial years 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16 •How many times in each year between 2011 and 2016 was the council subject to cyber attacks? Please break down these figures by type of attack e.g ransomware, malware, denial of service, phishing attack or other (please specify). How much money has the council invested each year between 2011 and 2016 on cyber/IT security? Please break down these figures by the type of improvement purchased. In addition could you provide information about successful attacks (those which were able to steal or damage data or otherwise compromise IT security) between 2011 and 2016.06/11/201701/11/2017Information supplied
FOI04259Do any of the housing staff, gardeners, maintenance staff, including plumbers, electricians, gas engineers, have DBS checks? If they do, how many of them have a DBS. Also, is the Community Safety Team DBS checked including the manager?09/11/201707/11/2017Information provided
FOI04283Under the government's new funding arrangements for training apprenticeships, how much has your local authority contributed to the apprenticeship levy for this financial year 2017/2018?2.a.Supply a copy of your model apprenticeship agreement or/and apprenticeship policy/ guidelines. If you do not have one, please state. b. State which of the following levels of apprenticeship training is available by your local authority and state the apprentice full time weekly Pay for each: I. Level 2 II. Level 3 III. Level 4 IV. Level 5 V. Other (please specify) 3. Apprentices employed on a contract of training of one year or more will receive annual incremental pay rises. Please supply a copy of the currently agreed pay scales applicable to apprentices employed by your local authority. 4. For 2015, what was the: a. Total number of new apprentices employed: I. Full time II. Part time b. Total number of existing staff employed on an apprenticeship scheme: I. Full time II. Part time c. Total number of apprenticeships that were completed d. Total number of new apprentices that gained further employment.21/11/201709/11/2017Information supplied
FOI04284Current interpreting supplier for BSL and Face to Face interpreters = When this contract ends and where you will advertise the new requirement = Annual spend on these services =21/11/201714/11/2017Information provided
FOI04288I am writing to request the organisational structure charts for New Forest District Council under the Freedom of Information Act. I would like to place particular emphasis on the structures of; generic housing management, income recover, ASB, housing options, supported services and management staff.23/11/201721/11/2017Information provided
FOI04297The software used by the Media/Communications team to manage press enquiries, send press releases, monitor the media and maintain a press contacts database. The software used by the Media/Communications team to manage and store interactions with stakeholders. The software used by the Public Affairs or any other relevant team to monitor the political environment and Parliament and log interactions with politicians, civil servants, lobbying bodies, trade unions, etc.29/11/201701/11/2017Information supplied
FOI04302The names and contact details (phone no and email) of the following 2 persons within New Forest District Council. They are: 1)The Head of Health and Safety , and 2)the Head of Estates (the person looking after parks, grounds, forests and amenities) or equivalent04/12/201709/11/2017Information supplied
FOI04349My inquiry concerns CCTV cars that have to keep their engines running so their camera equipment can work.28/12/201729/11/2017Information provided

Service: 2-Operations

FOI04247The number of Parking Charge Notices New Forest District Council has issued over the last 3 months (July 2017 - September 2017) 2. The revenue from the Parking Charge Notices issued by New Forest District Council over the last 3 months (July 2017 - September 2017) 3. The location i.e. street or car park where Parking Charge Notices have been issued the most by New Forest District Council over the last 3 months (July2017 - September 2017)02/11/201702/11/2017Information provided
FOI04255The names of all council owned and/or operated public car parks and corresponding space numbers Number of On-Street parking spaces within New Forset. Ticket and contract parking revenue generated at the council's off-street car parks during the 2016/17 financial year Ticket and contract parking revenue generated by the council's on-street parking spaces during the 2016/17 financial year PCN/ECN revenue generated at the above during the same period Operating expenses incurred at the above during the same period Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period If, in accordance with the Traffic Management Act 2004, the council produces an Annual Parking Report containing the above information, please provide a copy of this report.07/11/201707/11/2017Information provided
FOI043161.A summary of the detached youth work services that you undertake within your organisation 2.Information on which districts / geographical areas are covered by your detached your work service 3.The number of detached youth workers employed by your organisation (WTEs) in the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17 4.The total spent on detached youth work services by your organisation in the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17.08/12/201710/11/2017Information not held.

Service: 3-Economy, Housing and Planning

FOI04246Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority? How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to? What measures do they take to ensure that properties are safe and suitable for children? Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? Yes/No.Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No.Do you seek advice from your Local Authority's safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No02/11/201708/11/2017Information provided
FOI04254Council's statutory homeless duty,with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a 'private rented sector offer' (PRSO) under s.193 (7AA)-(7AC) of the Housing Act 1996 as amended by s.148 (5)-(7) Localism Act 2011.(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011, and (b) in how many instances this has followed the refusal of the offer by the applicant.07/11/201707/11/2017Information provided
FOI04258This information is regarding social housing waiting list. How many people are in the list awaiting three bedrooms homes with a list enrolment date on or before 01/02/2014. How many homes under council ownership that are three bedroom are being currently under occupied09/11/201702/11/2017Information provided
FOI04260I am trying to ascertain which NFDC budget is being used to finance the removal of rubbish from NFDC tenants gardens.10/11/201701/11/2017Information supplied
FOI04263questions in relation to services delivered within your housing portfolio: 1.Do you sub-contract these services? 2.Are these procured as stand-alone services or as part of a wider service package? 3. Who is your incumbent provider? 4. What is the approximate annual value of the contract? 5. When is the current contract due to expire? 6. What procurement channel will you use to when next tendering for these services? Please can you provide this information in relation to the following services? Void Security. Void Clearance. Bulk Waste Removal and Management. Glazing services Lock services. Grounds Maintenance. Pest Control.14/11/201710/11/2017Information supplied
FOI04267Number of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is required an Environmental Impact Statement to be submitted. The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is where an Environmental Impact Statement has been submitted. The LPA reference number and application description/ proposal of planning applications submitted16/11/201708/11/2017Information provided
FOI04269Please provide a list (in Excel format) of all planning applications submitted on or after 1st October 2013 where no decision was made within 26 weeks (unless a longer period has been agreed in writing between the applicant and the local planning authority) and NO refund of fees has been made to date. The information should be provided in the following format/columns. Could you also inform me if your council publishes extension of time agreements on the planning portal.16/11/201714/11/2017Information provided
FOI04271Can you send a full up to date list of businesses, charities and companies that have become newly liable for business rates between the 01st Oct 17-15th Oct 17. Please include * Business name * Full address and postcode * Date of liability * RV * Type of property16/11/201707/11/2017Information provided
FOI04278correspondence/communications between New Forest District Council and the owners of 10 Fairlie Park, Ringwood, in the matter of the planning approval to build two houses on the land. I would like to know about any 'insignificant' alterations to the plans that have been submitted to the Authority or discussions about any matters which would not have been publicised on-line because they are deemed to be 'insignificant'. I would like details of this information since the last planning on-line item (planning number: 17/10663) dated 30th August 2017. Can you also please tell me what approval has been given by the NFDC and if any application has been made by the owners, to position a 32 foot mobile home, less than a metre from my northern boundary in which I believe the owners intend to live and to which they will be connecting services such as sewage disposal etc. If there has been no such request or approval given can you advise whether this is contrary to any planning/district council by laws etc and whether the Authority can take action to investigate and adjudicate on this matter.21/11/201706/11/2017Information supplied
FOI04279Could you please tell me how many names are listed on your "Right to Build/Self Build" register and how many plots have been allocated via this scheme.21/11/201703/11/2017Information supplied.
FOI04282How many fines has your local authority levied on letting agents for breaches of the Consumer Rights Act 2015 since it came into force?21/11/201731/10/2017Information not held
FOI04286During the period of 1 April 2016 to 31 March 2017: 1. How many individuals who received a 'positive reasonable grounds decision' or a 'positive conclusive decision' from the National Referral Mechanism - or otherwise identified themselves as victims of modern slavery - and applied for homelessness assistance pursuant to section 183 Housing Act 1996 were unsuccessful in their application? If you do not have a policy to take modern slavery into consideration when assessing applications for homelessness assistance, please state so. 2. How many potential victims did you refer to the NRM who had no fixed abode, lived in temporary accommodation or otherwise identified themselves as homeless? 3. Please provide an annual breakdown of the funding (£) allocated to the council's Supporting People Budget over the last three financial years?22/11/201722/11/2017Information provided
FOI04287Refunds for excessive water and sewerage charges. • All recorded information (including Committee Reports, minutes and e-mails) on your liability to refund excessive water and sewerage charges and the arrangements for such refunds.•A copy of your standard tenancy agreement including the service charge schedule from 2001 onwards including any subsequent amended tenancy agreements used. • A copy of all correspondence clearly setting out the negotiations surrounding your Agreement (as social housing landlord) with your Water Company re your water billing of social housing tenants.• A copy of any agreement/ contract between yourselves and the water company pertaining to the supply of water to your social housing tenants irrespective of whether you consider yourself to be an agent or water re-seller.23/11/201722/11/2017Information provided
FOI04290Data of the past 20 years, if available, on number of refugees in your region, their country of origin, age and gender.27/11/201709/11/2017Information not held.
FOI04291In the most recent financial year (2017-17) how much money was paid in grants and funding to local businesses/start-ups, religious groups/establishments, and charities by your council? This does not include loans. For example, payments made to support a new business that could benefit the local economy, enable a charity to carry out worthy project, money to enable a local church to offer support to homeless people, etc. 2. Please break down by the name of the charity/business, the amount of money they received, and a brief outline of the services or projects they offer/planned to offer.28/11/201715/11/2017Information provided
FOI04293The Full address including postcode Property reference number The name of the account holder where it is not an individual (if individual, please leave it blank) The rateable value of the property if empty, The date on which the premises first became vacant The type of property (if such information is easily available) I would be grateful if the information could be provided in an excel format if possible.28/11/201707/11/2017Information provided
FOI04295In this context, a Self-Build and Custom Housebuilding register: 1. The number of individuals listed on the register as at 31 October 2017; 2. The number of new entries of individuals on the register between 1 November 2016 and 31 October 2017; 3. The number of associations of individuals (groups) listed on the register as at 31 October 2017;29/11/201703/11/2017Information supplied
FOI042961.A list of all properties that have any credit balance on their business rates account 2.The account number 3.The account holder 4.The property address including postcode 5.Billing authority reference number 6.The current balance 7.Account start date 8.Account end date29/11/201707/11/2017Information provided
FOI04299a list of businesses that have recently become liable for business rates within your council area.The requirements that I need are The dates between the 15th October 2017-02nd November 2017 (please show the liable date) The full address and postcode The RV Property type Can you please send in excel format30/11/201707/11/2017Information provided
FOI04300Business Rates information01/12/201707/11/2017Information provided
FOI04303Have you revised your Gypsy and Traveller Accommodation Needs Assessment (GTANAs) since August 2015 when the Government changed the definition of Traveller in Planning Policy for Traveller Sites (PPTS) and has this changed your assessed figure of need?04/12/201708/11/2017Information not held
FOI04307number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy. The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012.04/12/201715/11/2017Information provided
FOI04315A complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields: - Billing Authority Reference Code (linking the property to the VOA database reference) - Firm's Trading Name (i.e. property occupant) - Full Property Address (Number, Street, Postal Code, Town)08/12/201723/11/2017Information provided
FOI04318(a) Addresses of all commercial properties that currently have a credit on their account above £1,000. (b) The names and addresses of the ratepayer of the property referred to in (a) if they are NOT a sole trader or individual. (c) The amount by which the account is in credit (d) The rating year that the credit arose (e) The date the information was generated from your system.11/12/201723/11/2017Information provided
FOI04322list of privately owned residential tower blocks (6 storeys and above) in your council area.Please also include information on any cladding that is on the buildings and if this is made of aluminium composite material, if you have this information.12/12/201715/11/2017Information provided
FOI04324Over the last five years, how many social housing dwellings has your local authority demolished? Please can your provide an overall figure for each financial year from the 2012/2013 financial year, including this financial year to date? 2. Over the last five years, how many social housing dwellings have been disposed of by your local authority? Please can your provide an overall figure for each financial year from the 2012/2013 financial year, including this financial year to date?14/12/201728/11/2017Information provided
FOI04329A breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area with credits of £5,000 and above, including the following information: A) The name of each business in respect of which non-domestic rate credit balances remain payable. B) The value of over payment in each case which remains unclaimed. C) The years(s) in which over payment was made and the hereditament address.15/12/201723/11/2017Information provided
FOI04332A breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information: A.he name of each business in respect of which non-domestic rate credit balances remain payable B.The value of over payment in each case which remain unclaimed C.The years(s) in which over payment was made and the hereditament address.15/12/201723/11/2017Information provided
FOI04333the number of empty homes: How many private sector homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months? How many of these properties have been vacant for over a) two years b) five years and c) ten years?In the year 2016-2017 how many empty homes have been brought into use? (By that I mean are now occupied)How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2017 to date; 2016; 2015; 2014 and 2013? Please could I have this information broken down by calendar year?15/12/201723/11/2017Information provided
FOI04334Forced marriage and risk of forced marriage questions For each of the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17, please can you disclose: 1a.The number of reports received by the local authority relating to forced marriages or suspected forced marriages. 2a.The age of the youngest victim of a forced marriage or suspected forced marriage.3a.The number of victims of a forced marriage or suspected forced marriage who were aged 15 or under.19/12/201723/11/2017Information not held
FOI04335The ratepayers at the below address for the time period specified : 25 High Street, Lymington, SO14 9AD . Property Ref :612104400. Dates : 1/4/2010 - 1/4/201315/12/201723/11/2017Information provided
FOI04355Provide a schedule of all section 38 highway adoption agreements entered into between the authority and developers from 1/1/14 to the present. 1. Name of Developer 2. Contact details for developer, including (i) Contact name(ii) Email (iii) Telephone number(iv) Address 3. Site address including postcode, i.e. location of the development 4. Approximate scale and type development e.g. 50 houses 5. Planning application number6. Date of s.38 agreement02/01/201829/11/2017Information not held

Service: 4-Governance and Regulation

FOI040791. The number of menu description* breaches / non compliance recorded at establishments such as restaurants and takeaways inspected in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.2. Details of the aforementioned establishments including their name and details of the breach / problems found. a. if possible, please split these into which area of menu description rules was breached - i.e. was it mislabelled as home-made, vegetarian etc.3. the number of establishments that failed to accurately declare food allergens on their menus (including risks of cross-contamination) in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.4. Details of the aforementioned establishments including their name and details of the breach / problems found.28/12/201710/08/2017No Clarification received
FOI04139Please would you provide me with all recent Food Inspectors' full reports for the food hygiene ratings in your area? Ideally, I would like every report from the past year.-23/11/2017No clarification received
FOI04268Please provide detailed information on the Chairman's annual budget and a breakdown of where the money is spent. Please include grants and functions, specifically the total cost of the annual Civic Day.16/11/201708/11/2017Information provided
FOI042721.Does the council outsource their transactional services to another authority or shared service? 2.Which Finance system is used by the authority (Oracle, Agresso, Sage, E-Financial, SAP etc.) 3.Has this finance system been used for the last 6 years? a. If no, what finance system was previously in place? b.When did this system change take place? 4.Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (16/17).20/11/201708/11/2017Information supplied
FOI04273How many complaints were there in 2016 about neighbours having noisy sex? How many of these complaints were investigated? What was the total cost of these investigations? How many of these resulted in a conviction?20/11/201714/11/2017Information provided - Section 40
FOI042891.For construction and building maintenance contracts established since 1 January 2017, have you, or will you be putting in place monitoring and reporting whether your main contractors/suppliers are paying their sub-contractors/suppliers within 30 days? 2.For construction and building maintenance contracts established since 1 January 2017, have you built in a contractual requirement for your suppliers to pay the suppliers directly below them in the supply chain within 30 days? 3.For construction and building maintenance contracts established since 1 January 2017, do you deduct cash retentions from your main contractors/suppliers?24/11/201708/11/2017Information supplied
FOI04292We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc. 2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc.3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to.28/11/201703/11/2017Information supplied
FOI04294Please could I request to see the correspondence from the legal colleague regarding a planning case.28/11/201713/11/2017Refused - section 42
FOI04298provide the following information drawn from the UKFSS database for 2015 and 2016: i) Details of all meat and meat products, game and poultry that were submitted for sampling analysis by you (the local authority). Please include at the minimum: - The date of the test - The premises type - The level 4 category description - The food description - The nature of the product (raw, processed, ready to eat, etc) - The type of hazard tested for - Whether it passed - Any enforcement action - Any post-enforcement follow up action and its findings ii) Details of all meat and meat products, game and poultry that were subject to food labelling checks by you (the local authority). Please include at the minimum: - The date of the test - The premises type - The level 4 category description - The food description - The nature of the product (raw, processed, ready to eat, etc) - Whether the product was compliant with labelling rules - If non-compliant, the specific labelling fault (eg nutritional declaration, allergen declaration etc) - Any enforcement action - Any post-enforcement follow up action and its findings I would like this data in electronic spreadsheet format.29/11/201728/11/2017Information provided
FOI04301For public health funerals (for 1 March 2017 to 3 November 2017): 1) Name of the deceased 2) Date of birth 3) Date of death 4) Last residential address 5) Have the next of kin/ family members been traced? 6) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?01/12/201728/11/2017Part refused - Section 31
FOI04304S167 - List of Accessible Taxis04/12/201727/11/2017Information supplied
FOI04308the overall spend on disability equipment (for example seating and standing) for children with special needs within the following periods; 2015/2016 - Actual spend 2016/2017 - Actual spend 2017/2018 - Budgeted05/12/201714/11/2017Information provided
FOI043121.Does your Local Authority own or manage any markets, fairs, festivals, or other events, where there are trading stalls; whether permanent, occasional, regular, outsourced or managed by another body?2.If so, can you please list them?3.Does your Local Authority have an Animal Welfare Charter?4.a.(if yes) Please supply a copyb.(if no) Would you be happy to receive examples of other Local Authority Animal Welfare Charters?5.Do you allow stall holders at your markets to sell real fur? (including small items such as knitted hats with fur bobbles, or key rings with fur trims etc.)6.(if you have them) Please supply copies of policies/agreements covering this subject.a.(if you don't have them) Would you be happy to receive a recommended form of words to include in policy documents and stallholder agreements?7.Could you please send me the contact details of the portfolio holder or committee chair whose remit includes markets?06/12/201710/11/2017Information not held.
FOI04320the name and email addresses of the following officers in your organisation Chief Executive Director Education Director Transportation Director Environment Director Adult Services Director Housing Director Children Services Director Commercialisation Director/Manager leading on Smart Cities / Digital Transformation11/12/201730/11/2017Information provided
FOI04338Please send me the following information held in relation to the implementation of the Zoo Licensing Act by your authority:1.For all licensed premises, a copy of the current zoo license, showing all conditions.2.For all licensed premises, a copy of all zoo inspectors' reports (Formal, informal and special) produced since 2011, with dates completed.3. For all premises a copy of all reports produced by your officers since 2011 during their annual zoo inspections, and dates completed.4.For all exempted premises (as approved under 14.1.a of the zoo licensing act) a copy of their most recent inspection report, with date, by your officer and a copy of the original letter submitted requesting their exemption under 14.1.a.18/12/201728/11/2017Information provided
FOI04348Can you tell me how many complaints of alleged sexual harassment/abuse by a councillor your authority received between 1 January 2014 and 27 November 2017? For each complaint received please can you provide details of; 1) The nature of the allegation/s 2) When it was made 3) Who made the complaint* 4) Where it was said to have taken place 5) Whether it was investigated 6) The result of the investigation28/12/201729/11/2017Information provided

Service: Multiple Services

FOI04265A list of each of the following accompanied by whether selection of the Relevant Services they fall under 1/ a Council tender or framework process, 2/ direct sourcing by the property, 3/ separately managed service A. Schools and Colleges. B. Care homes and other residential care. C. Community buildings, including but not limited to libraries, town halls, council buildings, sports halls and clubs, youth and other community centres. List of all known frameworks or tenders for any servicing, maintenance, tankering, sampling, installation, and/or inspection in your jurisdiction. This should include: A. Relevant area, total number and type of properties. B. Primary person or organisation handling the tender or framework. C. Contact details of this primary person or organisation. D. Steps to be taken to ensure MPC Services will be included in the tender or framework circulation.15/11/201715/11/2017Information provided
FOI04311Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2017?If no, then no further questions apply. If yes, then please confirm the following:2) Who did the switch on or performed at the event?3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.05/12/201714/11/2017Information provided

Service: Not NFDC

FOI04305Regards to the councils spend on social care agency staff. 1.Total spend on agency staff in 16/17 2.Total spend on social care agency staff in 16/17 3.Please provide a breakdown of all the agency/contractors used to supply social care agency staff in 16/17. Providing the associated spend for each provider.04/12/201706/11/2017Information not held.
Updated: 11 Dec 2018
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