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FOI Disclosure Log - October 2017

Requests responded to during October 2017

For a copy of the response given to these questions, please email FOI@NFDC.gov.uk stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: 1-Resources

FOI041981) Name and role for IT Manager(s) / Officer(s) primarily responsible for cyber security 2) Names of all cyber security providers you work with and buy from 3) Names of all cyber security vendor(s) you use 3b) Renewal date for the above vendor(s) 3c) Cost and duration for the above contract(s)/license(s) 3d) For what purpose do you use the vendor (E.g. Firewalls E.g.2 Anti-virus E.g.3 Vulnerability scanning E.g.4 PCI) 4) Number of websites the council is responsible for securing03/10/201702/10/2017Partial disclosure - section 31
FOI04207For any Service User and/or Customer Experience feedback surveys and contracts in place within the Authority. 1.Current supplier of service user/customer experience feedback surveys . 2. Value of individual contract(s). Please specify whether "including VAT" or "plus VAT". 3. Renewal date of current contract(s). 4. Contact details of officer(s) responsible for the contract(s). 5. Brief description of service provided by current supplier.05/10/201706/10/2017Information not held.
FOI04213IT network the following questions regarding the equipment for New Forest District Council at Town Hall, Avenue Road, Lymington. 1.) How many desktop PCs do you have at this site? Which brand(s) are they? 2.) How many laptops/notebooks or tablet PCs do you have at this site? Which brand(s) are they? 3.) How many thin clients do you have at this site? Which brand(s) are they? 4.) What operating systems do you run on your PCs/Laptops? 5.) How many desktops, laptops and thin clients do you have in total in your organisation across the country? 6.) How many physical servers do you have on site? Which brand(s) are they? 7.) Which server operating systems do you use? 8.) How many virtual servers do you have on site? 9.) Which server virtualisation software do you use? 10.) Do you access any virtual servers in the cloud? 11.) What supplier provides the maintenance (out of warranty) support on your desktops and servers and when does the contract expire? 12.) What suppliers/brands of Storage Area Networking (SAN) do you use? 13.) Which application do you use for Enterprise Resource Planning/Management (ERP/ERM)? 14.) Which application do you use for Groupware Products? 15.) Which application do you use for Database Products? 16.) Which application do you use for CRM Software? 17.) Which application do you use for Business Intelligence Systems? 18.) Which application do you use for Finance & Accounting Systems? 19.) Which application do you use for Human Resources Application Systems? 20.) Are any of your business applications cloud based? If so please state which ones.09/10/201705/10/2017Refused part - Section 31
FOI04225Council's policy on the use of e-cigarettes and vaping. Supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings, council owned or leased property . Please inform me if staff are required to leave their place of work to vape.18/10/201709/10/2017Information supplied
FOI042391)How does your organisation pay for postage on outbound mail? •Franking machine •Royal Mail PPI or OBA account •Downstream Access provider •Hybrid Mail solution27/10/201719/10/2017Information provided
FOI04242Section 10 - Sickness Scheme Section 10.3 I am only requesting information pertinent to the following clause, contained within Section 10.3 of "The Green Book":30/10/201712/10/2017Information provided
FOI04264On average, between the period of the 30th September 2016 - 1st October 2017, a.What was your headcount of employees? b.What was your headcount of apprentices? c.What was your headcount of apprentices, that had a disability? 2.In the period between 30th September 2016 - 1st October 2017, a.How many apprenticeship starts were made during this period? b.How many apprenticeship starts were made during this period by people that had a disability? c.How many people applied for your apprenticeships, that had a disability? d.How many people received interviews for your apprenticeships, that had a disability? e.How many people were unsuccessful in securing your apprenticeships, that had a disability? 3.In the next year, do you have any plans to increase the number of apprentices you employ that have a disability?15/11/201720/10/2017Withdrawn
FOI04276budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17 2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17 3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.20/11/201731/10/2017Information provided

Service: 2-Operations

FOI04208Spreadsheet of council owned car parking locations and number of spaces in each.06/10/201710/10/2017Information provided
FOI042101.How many total EV charging points are installed in the council area. 2.How many EV charging points are rapid chargers? 3.How many EV charging points are fast chargers? 4.How many EV charging points are slow chargers? 5.What percentage of charging points are used at least once per day? 6.What percentage of charging points are used at least once per week? 7.What percentage of charging points are used at least once per month?09/10/201709/10/2017Information supplied
FOI04212The number of penalty charge notices (PCNs) issued in each of the following financial years - 2012-13, 2013-14, 2014-15, 2015-16, 2016-17 2.For each of the financial years above, the number of appeals against penalty charge notices issued within those years 3.For each of the financial years above, the number of the appeals in question 2 that you accepted/upheld (ie that resulted in the PCN being cancelled) 4.For each of the financial years above, the number of the appeals in question 2 that you rejected (ie that resulted in the PCN staying in force) 5.For each of the financial years above, the number of the PCNs in question 1 that you are still chasing for payment 6.For each of the financial years above, the number of the PCNs in question 1 that you have written off (ie that remain in force, but which you have given up chasing for payment) 7.For each of the financial years above, the total income from PCNs. Please provide gross figures and separate net figures, if available, once costs have been taken into consideration.09/10/201709/10/2017Information supplied
FOI04215How many vehicles does the council currently lease? * What is the council's yearly budget for leased vehicles?) How many vehicles does the council currently have on Personal Contract Purchase (PCP)? What is the council's yearly budget for vehicles on PCP? How many vehicles does the council currently have on Hire Purchase (HP)? What is the council's yearly budget for vehicles on HP? How many vehicles does the council currently own on other types of finance (not leasing, PCP or HP)? What is the council's yearly budget for vehicles on other types of finance (not leasing, PCP or HP)? How many vehicles does the council currently own outright? What is the council's vehicle purchase budget for the past 10 years?* Leasing refers to personal contract hire or business contract hire.10/10/201705/10/2017Information provided
FOI04249From April 1st 2017 to September 30th 2017: - The total number of fly tipping incidents -Total cost to the council for clearing incidents -Total number of investigations launched -Total number of prosecutions -Total number of fines issued -Total amount paid in fines03/11/201727/10/2017Information supplied
FOI04251The name and contact details of the manager responsible garden waste collection and bulky waste items collection.03/11/201730/10/2017Information supplied
FOI042751) The number of vehicles reported as abandoned within your local authority area in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.2) The number of abandoned vehicles removed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.3) The number of abandoned vehicles destroyed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.4) The amount of money spent by your local authority on removing and destroying abandoned vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.Where limited by time constraints, please answer the request in order of priority (e.g. 1, 2, 3, 4.)20/11/201731/10/2017Information provided

Service: 3-Economy, Housing and Planning

FOI04196Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission?2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission?3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant? 4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed?5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council's approach to fast food takeaway planning applications? 5a. If YES, when did you release this document? (Please detail the month and year)5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document)03/10/201702/10/2017Information provided
FOI04224A full list of all commercial properties in your council area with the following information: Valuation Office Agency Reference Number Valuation Office Agency Property Description Full Address and Postcode Business Name / Occupier Details 2017 Rateable Value Details of all Reliefs each property is receiving17/10/201709/10/2017Partial response - Section 40
FOI04230Housing standards questionnaire23/10/201719/10/2017Information provided
FOI04231How many (New Forest District Council owned) properties are currently being occupied by guardians?. How long have these properties been managed by the current guardian company? What are the addresses for the currently occupied properties. What companies are you using to supply guardian at your void/vacant properties. How are you ensuring that the guardian companies you are using are complaint with HMO regulations, Fire safety, Legionella, Electrical certification, Gas certification, etc. Do any of your properties with guardians present have less than 1 shower or 1 kitchen per 5 guardians? How many vacant/void properties do you currently have (commercial and residential) Who is responsible for council tax and utilities for each of the current properties occupied by guardians?23/10/201717/10/2017Information provided
FOI04233List of all vacant properties including freehold or pasture land26/10/201709/10/2017Partial response - Section 40
FOI04234information about home adaptations for disabled tenants living in your council housing stock.24/10/201719/10/2017Information provided
FOI04235In relation to the 106 agreement - The Dome 121 Barton Court Av How many such agreements were entered into by the Authority in the period between 2000 and the present time. What systems were/are in place to check whether the objections set out in the agreement are complied with and where necessary the required payments are made to the Authority. How many relevant planning permissions were implemented in the period 2000 to the present time and what payments, if any, were made to the Authority.25/10/201727/09/2017Information supplied
FOI04236All NNDR Business rates accounts with a credit balance.26/10/201709/10/2017Partial response - Section 40
FOI04237A full list of businesses, Ltd companies and charities that have become responsible for business rates between 15th Sept-30th Sep 2017. Please include all details in excel if possible including the business name, address, property type, rv and the date of responsibility.27/10/201709/10/2017Partial response - Section 40
FOI04240A list of all properties that have any credit balance on their business rates account30/10/201709/10/2017Partial response - Section 40
FOI04243(a) Addresses of all commercial properties that currently have a credit on their account above £1,000. (b) The names and addresses of the ratepayer of the property referred to in (a) if they are NOT a sole trader or individual. c) The amount by which the account is in credit d) The rating year that the credit arose e) The date the information was generated from your system.30/10/201725/10/2017Partial response - section 40
FOI04248A list of both credit balances and credit balance write ons accrued since your earliest records, for the amounts owing to all "incorporated" companies within the authorities billing area, including •The name of each ratepayer for which the credit or credit write on relates to. •The value of overpayment in each case. •The year(s) in which overpayment was made. •The hereditament address.03/11/201709/10/2017Partial response - Section 40
FOI04250•Current overpayment/credit shown for any financial year if credit balance hasn't been carried forward. •Accounts where a 'write on' has been used since 1st April 2000 to cancel an overpayment which has not since been reversed.06/11/201709/10/2017Partial disclosure - section 40
FOI04256I am interested in obtaining data on the discharge of the Council's statutory homeless duty, particularly with a 'private rented sector offer' (PRSO). Geographical location of the properties with which the council have made their PRSOs, and a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough.08/11/201718/10/2017Information provided
FOI04261Details of the council's current housing stock numbers in New Milton and the number of tenants there from outside New Milton over the last five years.10/11/201724/10/2017Information provided in part - Section 12
FOI04270How does New Forest Council collect from self employed residents their figures for earnings from self employment when calculating eligibility for Council Tax relief or reduction? What time period is used for the calculation, e.g. previous tax year, previous calendar year etc. Does New Forest Council apply a "floor" level which all self employed residents are judged to earn regardless of their actual earnings? If two residents have identical circumstances in all respects which are measured including amount earned, but one is employed and one is self employed, do they qualify for the same level of relief or reduction in Council Tax?16/11/201726/10/2017Information provided
FOI04274A breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above.20/11/201725/10/2017Information provided
FOI04281How many tenant complaints have been made about the state of local authority housing, for each of the last five years. How many of these complaints resulted in work being done on a tenant's property, broken down for each of the last five years. How many units of local authority housing do you have, broken down for each of the last five years. How many people are on the waiting list for a council house, broken down for each of the last five years21/11/201730/10/2017Information supplied

Service: 4-Governance and Regulation

FOI04211breakdown of the 2017 General Election results for each individual ward within New Forest. (Excel or csv). the General Election of June 8th 2017 for each individual ward:- the number of votes per named candidate (and the party which each candidate represented) - the electorate - turnout - number of valid votes - number of invalid votes - the result (first party, second party etc.) - majority (i.e. how many votes the winning candidate received compared to the next most popular candidate)06/10/201703/10/2017Information provided
FOI04232From June 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin). 2. Date of Death and Date of Birth. 3. Last known address. 4. The date passed onto TSOL or The Duchy Solicitor (plus any pending). 5. The approximate value of estate.24/10/201723/10/2017Information supplied
FOI042381. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)? a): how many people currently have a valid licence to keep dangerous wild animals? Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1. 3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given?27/10/201713/10/2017Information supplied
FOI04241Relating to the organisations internal plans and strategies around the following departments: Information Technology a.IM&T, IS, ICT Strategy 2016 (Not Clinical Strategy) b. IM&T, IS, ICT Business/Departmental Plan 2017/18- Update/Version c. IM&T, IS, ICT Department Org Chart30/10/201724/10/2017Information provided
FOI04245Please provide me with the name and contact details of the manager responsible for issuing licences for market traders.31/10/201703/10/2017Information not held
FOI04253provide details of any outstanding statutory notices (enforcement actions) taken by your environmental/public health team under EIR, by email, that relate to the above property?01/11/201710/10/2017Information provided
FOI04266Coopers Yard, 32 High Street, Lyndhurst, SO43 7BG Health, safety and environmental issues that may be relevant02/11/201718/10/2017Not and FOI request - Removed from system
FOI04277Details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st July 2017 to the present time. Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).20/11/201725/10/2017Information provided
FOI04285agreements the organisation has around General Data Protection Regulation (GDPR) Supplier name b) The total annual spend of the agreement. c) the number of years and any potential extensions on the agreement. d) Brief description sentence of the service provided under the agreement. e) Start Date. f) Expiry Date. g)Review Date.h) Contact details of the responsible for the contract(s) above. If the organisation does not yet have the GDPR agreement in place provide me with the following information: 1. When does the organisation plan to have this agreement in place?22/11/201726/10/2017Information provided

Service: Multiple Services

FOI04229The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following; a.Council tax b.Parking c.Housing Benefit overpayments d.Business Rates e.Commercial Rents f. Any other debt types, including any other overpayments20/10/201709/10/2017Information supplied
FOI04244calendar years April 2017 to October 2017 & April 2016 to October 2016: The number of: 1. Fixed Penalty Notices issued for littering 2. Fixed Penalty Notices paid for littering 3. Prosecutions made for non-payment of Fixed Penalty Notices for littering (Please include FPNs issued for other offences such as dog fouling separately) 4. Litter Abatement Notices under S92 of the Environmental Protection Act (EPA) issued 5. Street Litter Control Notices (EPA S93 & 94) issued 6. Litter Clearance Notices (EPA S92A) issued.31/10/201726/10/2017Information provided
FOI04262For the financial years 2014-15, 2015-16 and 2016-17 (and giving individual figures for each year), please tell me how much of council funds was paid to outside agencies or private sector contractors for the provision of any council services - to put this another way, what was the total value of services commissioned by the council, and therefore not provided by the council's own employees?How much was spent, or what was the total cost to the council or services provided in-house (not by an external contractor) for each financial year. What was the council's full budget for each financial year? For the year 2016-17 only, please provide a list of all external contractors for the provision of council services and how much was paid to, or invoiced to each. Does the council have a policy to refer to service users as customers, clients, residents, taxpayers, or otherwise, in its documentation and web material? Please specify which.13/11/201720/10/2017Partial information supplied - Section 21

Service: Not NFDC

FOI04257can you send me a list of all the secondary maintained cheque book schools in your region. (The definition of a cheque book school; is a school that has direct access and control of its own bank account.)08/11/201711/10/2017Information not held
Updated: 11 Dec 2018
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