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FOI Disclosure Log - August 2017

Requests responded to during August 2017

For a copy of the response given to these questions, please email FOI@NFDC.gov.uk stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: 1-Resources

FOI040761. Please state the number of printers currently within the organization, including MFD´s & photocopiers. 2. What percentage of your fleet is in colour vs mono? 3. In terms of usage, what is your monthly page volumes? 4. Who are the main manufacturers for the printers (hardware)? 5. Who are the main supplier(s) of print consumables (Toner, spares, etc)? 6. What are the start and end dates for the print support contract(s) if applicable?04/08/201701/08/2017Information provided
FOI04102How many illegal immigrants have you employed since 2012? If any, please break down the number by years i.e. 2012, 2013, 2014 and so on. For clarification by employed I mean anyone paid to work on a full-time, part-time, freelance, staff, sub-contractor or consultant basis.- Of those people, if any, please provide where possible the following: o Nationality o Position held/work employed to do o Length of employment17/08/201709/08/2017Information provided
FOI04103information about cyber-attacks and cyber security incidents affecting your authority. Specifically, I am asking the following for each year since 2013:17/08/201714/08/2017Information provided
FOI04116Specific ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support24/08/201725/08/2017Part refused - Section 31
FOI041181. Have you commissioned the Local Government Association to undertake a corporate peer challenge for your council? 2. If yes, had you published the report produced as a result of this corporate peer challenge before receiving this request? 3. If you have had a corporate peer challenge, please provide the report produced as a result of this. 4. If you have had a corporate peer challenge but have not published the resulting report please explain why this decision was made or give the date when you expect the report to be published.24/08/201703/08/2017Information not held in part
FOI04121Confirm whether the information below is correct Housing Management Software; Orchard Asset Management Software;24/08/201721/08/2017Information provided
FOI041352016 office print summary data (i.e. excluding print from the central print room and print produced outside of the council) including: a) total volume of Print produced in 2016 on the office printers, photocopiers, multi functional devices, fax and scan devices, b) the percentage of this volume that is colour, c) the number of active users generating this annual volume,05/09/201730/08/2017Information provided
FOI04138Confirm whether the following social housing works are in-house or contracted out •Planned works •Responsive works •Gas Servicing If contracted out were these tendered through a procurement consortia, for example; Fusion 21, LHC or Procurement for Housing?05/09/201709/08/2017Information provided
FOI04141In your local authority, on the latest date for which figures were available, how many people paid charges for social care, including those who pay for: - home care - day care - community alarms - other non-residential community care services? (please give separate figures for each category) 2. How people are currently in arrears of payment of their social care charges? 3. How many people currently have debt management procedures commenced against them by your authority for non payment of social care charges? 4. How many people have been taken to court to enforce non payment of social care changes in 2016/17 and 2015/16?06/09/201729/08/2017Information provided
FOI04157Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery. o What is the value of this work? o What solutions are you working on? o When will these be complete? o Will these solutions be scalable to help other authorities and cities? o Are you developing this yourself or getting funded, if so who is doing the funding? Question 2 Digital Transformation • Have you started the journey? • What are you13/09/201721/08/2017Information provided

Service: 2-Operations

FOI04080The number of trees and brushes cut down, and if possible the cost of this, by your council for these time periods:2010-11, 2011-12, 2012-13, 2013-14, 2014-15, 2015-16, 2016-1707/08/201703/08/2017Information provided
FOI04082The number of pest control treatments and incidents you have performed and carried out, please categorise these (i.e rats, mice, cockroaches, squirrels, bed bugs, fleas, wasps, clothes moths, tropical ants, garden ants etc.) for these time periods: 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-1704/08/201703/08/2017Information provided
FOI04083The total sum of revenue made from delivering and carrying out pest control services by your council and the total profit from delivering and carrying out pest control services for these time periods: 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-1704/08/201703/08/2017Information provided
FOI04108Waste and recycling schedules for all properties, organised by address and postcode. If the information is not kept at the level of individual properties, please provide the list at street level, ideally including the USRN. Please include day of the week and collection frequency (weekly, fortnightly etc) for each service type.21/08/201721/08/2017Held in part and provided
FOI04120Arboriculture/tree surgery contracts.25/08/201702/08/2017Information provided
FOI04126The pay grade for the Fleet Manager/person in charge of your fleet of vehicles The number of immediate people reporting to that person The job description for the Fleet Manager/person in charge of your fleet of vehicles The number of vehicles within your fleet and the breakdown between HCV, LCV, Cars, agricultural.30/08/201716/08/2017Information provided
FOI04142Please provide a breakdown of the total amount of electricity consumed (in kWh) by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period). Please provide a breakdown of the total expenditure (in GBP) on electricity used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period). b. Please provide a breakdown of the total expenditure (in GBP) on all energy used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).Part 3a. Please provide the proportion of the public lighting in your authority that is LED-based? (Please provide as a percentage and, if possible, the total number of LED and non-LED lights across the authority). b. Please provide the proportion of the public lighting in your authority that is connected LED lighting? By connected we mean lighting that is connected to allow features such as automated or remotely controlled adjustments to the lighting, data collection or integration with other systems in a building or town.06/09/201730/08/2017Information provided

Service: 3-Economy, Housing and Planning

FOI040781) The number of tenants of the council who were injured in accidents which occurred in their home. This includes the whole building, i.e. corridors, stairwells and on-site outdoor areas in multi-unit blocks, or any other part of the site. I would like this information for the following periods: i. 2016/17 ii. 2015/16 iii. 2014/15 iv. 2013/14 v. 2012/13 vi. 2011/12 vii. 2010/1104/08/201702/08/2017Information provided
FOI04086How many complaints from tenants did the Council receive in total about private rental properties between July 2012 and July 2017, broken down by year 2)How many complaints from this total number were received in relation to Houses in Multiple Occupation (HMO) during the period specified in Q1, broken down by year ? 3)How many inspections on private rental properties were carried out under the Housing Health and Safety Rating System? How many of these inspections were carried out on HMOs during the period specified in Q1, broken down by year? 4)How many category 1 hazards were discovered in total during the course of HHSRS inspections, and how many of these were discovered in HMOs during the period specified in Q1, broken down by year?09/08/201704/08/2017information supplied
FOI04093A full and up to date list of businesses, charities and companies that have become liable for business rates between the 1st July 2017 to the 15th July 2017.14/08/201708/08/2017Information provided
FOI04101A list of all credit balances on NNDR accounts where the credit balance is on the current or closed account or where the credit balance is on the account for a past year where the credit has not been brought forward.16/08/201708/08/2017Information provided - Section 40
FOI04105The number of private rented sector offers (PRSOs) made to discharge the authority's duty to homeless households in temporary accommodation that were made by your authority in 2015/16. 2. The amount spent by your authority on the following costs in 2015/16 3. The amount spent by your local authority on the following costs in 2015/1621/08/201718/08/2017Information supplied
FOI04106The total number of residential properties in your local authority area that were classed as second homes in each of the years 2012/3, 2013/14, 2014/15, 2015/16, and 2016/7. The total number of residential properties in your local authority area that were classed as unoccupied and substantially unfurnished in each of the years 2012/3, 2013/14, 2014/15, 2015/16, and 2016/7. The total number of residential properties in your local authority area that are classed as empty in each of the years 2012/3, 2013/14, 2014/15, 2015/16, and 2016/7. The level of council tax discount your local authority provided for second homes in each of the years 2012/13, 2013/14, 2014/15, 2015/16, and 2016/17.The level of council tax discount your local authority provided for properties which are unoccupied and substantially unfurnished in each of the years 2012/13, 2013/14, 2014/15, 2015/16, and 2016/17.21/08/201708/08/2017Information provided
FOI04109list of all Non-Domestic Rate accounts in credit within your authority.22/08/201708/08/2017Information provided - Section 40
FOI04111Please could you advise if there any proposed Road, Rail or Traffic Schemes in regards to CON29R questions 3.4 (a-f), 3.5(a-b) and 3.6(a-l) currently in effect within your administrative boundary Please treat this email as a request under the Environmental Information Regulations23/08/201727/07/2017Information not held
FOI04112Relating to unclaimed business rate credit balances. A breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area with credits of £5,000 and above.23/08/201708/08/2017Information provided
FOI04117Please can you supply a full and up to date list of businesses that have become responsible for business rates. Between the 15th July 2017 and the 31st July 2017 Please include the full business names and address The type of property that has been occupied The rateable value The date of responsibility25/08/201708/08/2017Information provided - Section 40
FOI04122A list of all properties that have any credit balance on their business rates account 2. The account number 3. The account holder 4. The property address including postcode 5. Billing authority reference number 6. The current balance 7. Account start date 8. Account end date30/08/201708/08/2017Information provided - Section 40
FOI04123(a) Addresses of all commercial properties that currently have a credit on their account above £1,000.(b) The names and addresses of the ratepayer of the property referred to in (a) if they are NOT a sole trader or individual. (c) The amount by which the account is in credit (d) The rating year that the credit arose (e) The date the information was generated from your system.29/08/201708/08/2017Information provided
FOI04124

What was your council's budget for housing adaptations for each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17? What was your council's total spend on housing adaptations for each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17? What was your council's total spend on Disabled Facilities Grants for each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17? What was your council's total spend on Disabled Facilities Grants for each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17? How many applications for Disabled Facilities Grants did your council receive in each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17?
How many applications for Disabled Facilities Grants were accepted by your council, and how many were rejected, in each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17?How many requests for housing adaptations did your council receive in each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17? How many requests for housing adaptations did your council grant, and how many were rejected, in each of the years 2009/10, 2010/11, 2014/15, 2015/16, 2016/17?

28/08/201708/08/2017Information provided
FOI04127Business Rates Relief Scheme announced in the March 2017 Budget, which allocates £300 million to local authorities over four years from 2017-18. Regarding the Scheme, I would like to know: a. whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme? b. If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses?30/08/201701/08/2017Information provided
FOI04129Any periods since 1st January 2016 in which the property has been empty, the ratepayer during the period and the net rates charged during the period. • UNIT 1 & 2 AT 56, SOUTHAMPTON ROAD, RINGWOOD, HANTS, BH24 1JD - BA Reference: 41902700731/08/201708/08/2017Refused - Section 40
FOI04132A list of all Airbnb rentals made by your authority so far in 2017, and for 2016 For each record please provide: a) the first half of the postcode (e.g. BS1, M4) b) the dates rented c) the cost, including any extra charges d) the purpose of the stay 2. How many Airbnb rentals do you currently have on a retainer? If you have any, for each one please provide the reason(s) why you have them on retainer.3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016? 4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016? If you have levied any penalties, please state what they were including the amounts of any financial penalties.01/09/201730/08/2017Information provided
FOI04133Does the Council use property guardian companies (such as Camelot or Ad-Hoc for example) to manage Council owned properties, that are currently vacant/not in use? If yes, please could you provide a list of each property?01/09/201710/08/2017Information provided
FOI041371a) If your Council is a local planning authority, has your Council adopted the Community Infrastructure Levy (CIL) charging powers for development? 1b) If so, when was this adopted? 2ai) If you adopted the powers, how much has your council collected since its adoption as a GROSS figure (including CIL amount due, if applicable paid to parish/town councils)?05/09/201707/08/2017Information supplied
FOI04144Breakdown of current credit balances accrued since your earliest records, for the amounts owing to all ratepayers within your billing area.06/09/201709/08/2017Information provided - section 40
FOI04147list of all private loans the council is currently repaying with the following details: a. Lender name (i.e. Depfa, now FMS) b. Date loan agreed c. Repayment period d. Original loan amount (£) e. Original interest rate % f. Any agreed "step up" rate (if applicable) % g. Date of agreed "step up" rate (if applicable) h. Total repayment amount paid in 2016/2017 (£) i. Interest rate paid in 2016/107 % j. Total principal left on the loan (£) By private loan, I refer to loans from banks and outside organisations. This does not include borrowing from the Public Works Loan Board. 2) Where Lender Option Borrower Loans the council may have were provided by Barclays, please state if these loans were restructured in the past two years and include any new interest rate percentage on the loans and when the council will begin to make these repayments.07/09/201721/08/2017Information supplied
FOI04151The request relates to social housing (and sheltered accommodation) and pet policies.08/09/201711/08/2017Information provided
FOI04152All planning related documents and correspondence provided to Fordingbridge Town Council by NFDC for consideration/discussion at the town council meeting held at 7:30pm 09/08/2017.11/09/201711/08/2017Request withdrawn
FOI04154Correspondence/communications between New Forest District Council and the owners of 10 Fairlie Park, Ringwood, in the matter of the planning approval to build two houses on the land. I would like to know about any 'insignificant' alterations to the plans that have been submitted to the Authority or discussions about any matters which would not have been publicised on-line because they are deemed to be 'insignificant'.11/09/201731/08/2017Information provided
FOI04155What steps the Council has taken to meet its section 40 duties under the Natural Environment and Rural Communities Act 2006 to 'have regard... to the purpose of conserving biodiversity'. • The total amount spent by the council on promoting biodiversity in the last year for which data is available. • How much the Council plans to spend on promoting biodiversity in the coming year. • The name and contact details of the officer responsible for promoting biodiversity within the council (if there is no such person, please provide the name and contact details of the officer responsible for managing the Council's green spaces).11/09/201723/08/2017Information provided
FOI04156Could you please advise me how many cases of CTRS fraud have been investigated since April 2016 to date.Please advise how many of these resulted in a sanction against the perpetrator either prosecution or Administrative Penalty being issued11/09/201721/08/2017Information provided

Service: 4-Governance and Regulation

FOI04077About care and welfare of the applicant's late father07/08/201702/08/2017Information provided - Section 40
FOI04099Regarding your Private sector (HMO) licensing. •What schemes you currently have running in your borough (Additional, Selective, Mandatory, Voluntary). •How many licensable properties you have under EACH scheme. •How many unlicensed HMO's you estimate to have in your Borough.14/08/201704/08/2017Information supplied
FOI04115provide a copy of any information you hold relating to the survey carried out by R A Upstone in 1972 on behalf of Ringwood and Fordingbridge Rural District Council (a predecessor to the current NFDC) on the Regal Cinema, 2 Market Place, Ringwood who were considering purchasing the building.24/08/201701/08/2017Information not held
FOI04128Since 1st August 2015:1. The number of new and renewed taxi (Hackney Carriage) licenses you have granted.2. The number of new and renewed Private Hire Vehicle (PHV) licenses you havegranted.3. The number of taxi licences granted to drivers with criminal convictions.4. The number of PHV licenses granted to drivers with criminal convictions.In the cases of those convicted: 3.i. The nature and date of conviction. ii. Whether said driver's conviction was known at the time of the licence being approved.iii. In each case, the current licence status of the driver. 4. The criteria/policy that is applied when deciding on an application from a driver with a current/spent conviction.31/08/201722/08/2017Information provided
FOI04160Number of licensed drivers for Hackney carriage, Private hire, Dual badge? Number of licensed vehicles for Hackney carriage and Private hire? Number of operators for Private hire? Up to what age are they accepted for first licensing? Up to what age will they no longer be licensed? Is there a cap on taxi numbers? Do you limit seating capacity of MPVs? Do you mandate removal of a seat, for back row access? Do you have an arbitrary colour for hackney carriages? Do you have an arbitrary?14/09/201721/08/2017Information supplied
FOI04178How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?-How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)? And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?The first two questions are the ones I am most keen to receive an answer on if possible.20/09/201723/08/2017Information provided

Service: Environment Services

FOI04164What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017? • libraries • leisure centres • children centres • housing offices • one stop shops • other council buildings 2. What were the top 10 most frequently lost children's items handed in at the following places between January 2016 and January 2017?15/09/201730/08/2017Information not held

Service: Multiple Services

FOI04075Records relating to Fawley Power Station and the presence of asbestos on site03/08/201704/08/2017Information provided
FOI04089The internal policy/strategy document as an employer. Risk Assessment for Recycling, Waste and Environment. Training needs/courses identified, provided and outstanding. PPE equipment identified and issued, including cycle for replacement. Near Miss recorded for Recycling etc. 2014-2015, 2015-2016, 2016-2017 Incidents of injury, sickness exclusively relating to working in Recycling etc. Obviously excluding sensitive personal data. In particular anyone sick in consequence of work for 3 days or more 7 days or more. Any incidents requiring reporting under HSWA. Garden Waste. Spend plus income generated 2014-15, 2015 - 16, 2016-17 Public consultation regarding the introduction of wheelie. I have been told that it has taken place, but they can't tell me when, how, where. Details/minutes of Council, including Cabinet, meeting where wheelie bins were discussed, including who voted for what and any papers submitted. Details of Equality Impact Assessments completed by NFDC in line with the Equality Duty.10/08/201709/08/2017Information provided
FOI04094the types of software your organisation may be using as well as information linked to general council management processes. 1. How many employees do you currently have working for you? 2. Have you had any major organisational changes in the last 18 months? (New directors, CEO's, change in ownership or turnover increases) 3. When was the last time you had a major IT hardware update? (New computers, servers etc) 4. What software do you use for your accounting and budgeting? 5. How many purchase invoice transactions do you make on average per calendar month? 6. Do you currently use a software based document management system, or do you physically file? 7. Have you got a CRM (Customer relationship management) software? If so, which one? 8. Is your IT outsourced, Inhouse or Hosted? 9. Is your Payroll outsourced or in house? If in-house do you use any software for your Payroll? 10. Is your HR outsourced or in house? If in house do you use any software for your HR? 11. Do you manage your own housing stock? If yes, how many stock? If no, which ALMO (Arm's Length Management Organisation) or Housing Association manages them for you? 12. Do you have a Direct Service Organisation (DSO), Direct Labour Organisation (DLO) or Trading Organisation? If no, which contractor do you use? 13. Are your public buildings and spaces managed internally or outsourced?15/08/201708/08/2017Information provided
FOI04097From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips council officials have taken in the course of conducting council business. For each overseas trip, please provide the following information: - The date and duration of the overseas trip, as well as the country/city that was visited - The full name, title and position of the council official who went on the overseas trip - The reason or reasons why the council official went on the overseas trip - The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses) - Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs. - Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.15/08/201710/08/2017Information provided
FOI04134Lantern Building, Hythe SO45 6JD. Precise details of cladding used. Copy of Contaminated Land Report. Whether the property was built on landfill. Copy of Flood Map.01/09/201722/08/2017Information held in part and provided
FOI04146National Hate Crime Freedom of Information Request 2017 to every council in the United Kingdom, to ask what you are doing to tackle hate crime in your area. Questions are organised into eight areas covering; policies, staffing, reporting, resources, advocacy, funding, working with communities affected by hate crime and participation in National Hate Crime Awareness Week #NHCAW.07/09/201722/08/2017Held in part and provided

Service: Not NFDC

FOI041191) How many test purchases you have conducted on websites selling knives in your area? 2) How many passed and how many failed? 3) The dates of these test purchases? If time permits could you give me data for 16 and 17.29/08/201701/08/2017Information not held
FOI041251. How many schools do you currently provide a central Internet service to? 2. Contract renewal date for these establishments?3. Services retender date?4. Notice period a school has to give to change to an alternative provider5. Are there any plans to step away from delivering central connectivity service to schools in the next 3 years?30/08/201702/08/2017Information not held
FOI04131figures for the number of children's residential care homes outsourced to private providers in the area under the Council's Authority.In addition to this I would like to request figures for the number of children in the Local Authority's jurisdiction at residential care homes which are currently deemed as 'inadequate'or 'requires improvement' under Ofsted guidelines.01/09/201703/08/2017Information not held
FOI04136Please provide me with an up to date Organisational Structure chart for all Head of Educational Psychology Department including all manager NAMES, contact details and job titles.05/09/201707/08/2017Information not held.
FOI04145Further to the letter from the Secretary of State for Communities and Local Government to the Leader of New Forest District Council dated January 2017 regarding the International Holocaust Remembrance Alliance (IHRA) definition of anti-Semitism. Could you confirm that New Forest District Council has adopted this definition into their local policies and if so, please provide a link to the decision06/09/201723/08/2017Information not held
FOI04174During the periods of April 2014 to March 2015, April 2015 to March 2016 and April 2016 to March 2017: How many reports were made of sexual abuse, assault, exploitation or any other sexual offence against Looked After Children by members of staff or other residents at the Looked After Child's care home? Please provide the date and summary of the incident.19/09/201723/08/2017Information not held
Updated: 16 Nov 2017
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