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FOI Disclosure Log - March 2017

Requests responded to during March 2017

For a copy of the response given to these questions, please email FOI@NFDC.gov.uk stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: 1-Resources

FOI038011. ICT Strategy- I require the document that hold future plan and strategy of the organisation's ICT department. 2. ICT Departmental Business Plan 3. ICT Technical Strategy. 4. ICT Structure 5. ICT Capital budgets and programmes Can you please provide me with the latest document to date the organisation holds and please state this within the response.16/03/201716/03/2017Information provided
FOI03815information in relation to Photocopiers, Multi-Functional Devices and Desktop Printers: 1. Type of current contract details? 2. Name of companies awarded? 3. What is the length of contract/s and end dates? 4. Number of devices? 5. Estimated annual print/copy volume 6. What is the annual spend? 7. Please provide details on how these were procured. i.e.- By Framework a. Procurement method that's used b. If Framework, please state which one 8. Do you have any print management software? If so, which software? 9. Do they supply you with any scanning software (additional to the software native to the device)? If so, which software? 10. What Document Management solution/s do you currently use within your organization? 11. Do you have any managed cloud hosting solution? If so which software / provider? 12. Do you have any mobile print software? If so, which software? 13. Who is the person within your organization responsible for the MFD's and the contract(s), what is their title, and their contact details?22/03/201716/03/2017Information provided
FOI038231. Has your department been a victim of Ransomware? 2.If Yes - did you pay to release your data? 3.If yes, How much did you pay? 4.If no, how did you gain back control of your data?24/03/201720/03/2017Partial information supplied - Section 31
FOI03844Organisation Structure for the following areas: - Estates - Facilities - Finance - Legal - Procurement - IT - Operational Management30/03/201729/03/2017Information provided
FOI03846Please indicate the average annual cost to the Council of having to rectify building construction or building maintenance works where the works have not complied with the specification.03/04/201730/03/2017Information provided
FOI03848can you confirm what Financial Management System you use . Please provide the name of the supplier and the name of the software.04/04/201717/03/2017Information supplied
FOI03869Employment Referencing procedures13/04/201722/03/2017Information provided
FOI03871Please disclose the number of staff found to have falsified their CVs/job applications in the calendar years 2015 and 2016.19/04/201722/03/2017Information provided

Service: 2-Operations

FOI037951. A record of road accidents involving council vehicles during the 2015/16 and 2016/17 financial years. For each accident please detail: a) the date (DD/MM/YYYY) of the accidents b) the number of people killed or injured, if applicable (if any fatalities, please state) c) the department to which the vehicle belonged d) a description of the accident, if possible e) the location of the accident, if possible13/03/201713/03/2017Information supplied
FOI03817Do you currently charge for green waste collections? If Yes, can you please provide the following information Have you applied increases to such charges in the last 24 months and if so • What is the current charge? • How much did you increase the charge(s) by? • What % impact did this have on subscribers to the service?22/03/201720/03/2017Information supplied
FOI03824The use of external waste collection contractors who assist with waste and recycling etc.24/03/201720/03/2017Information provided

Service: 3-Economy, Housing and Planning

FOI03789All properties benefiting from mandatory relief in respect of payment of Business Rates, within your Local Authority area.05/04/201709/03/2017Part refused - Section 40
FOI03792Unclaimed business rate credit balances.10/03/201703/03/2017Partial disclosure - section 40
FOI03820a) gross, and b) net spend of the council is in providing temporary accommodation in each year since 2012.22/03/201722/03/2017Information provided
FOI03822NNDR credit report.22/03/201703/03/2017Partial disclosure - section 40
FOI038311. The total value of business rates (NNDR) owed to the authority in each year since 2012 2. The total number of businesses owing rates to the authority in each year 3. The value of (1) written off as unrecoverable in each year 4. The total value of business rates successfully collected in each year 5. The largest sum owed by any single business in each year 6. The trading name and company number of the business owing the largest amount in each year27/03/201728/02/2017Information provided
FOI03833Please tell me the Local Housing Allowance rate for your council area for each bedroom number. Please tell me the current average rent in the private rented sector in your council area for each bedroom number. Please tell me the current average rent in the social rented sector in your council area for each bedroom number.27/03/201710/03/2017Information provided
FOI03834How many housing associations are registered with you at present with an expressed interest to build in your authority? How many housing associations are currently in the planning application phase within your authority? How many housing associations are now building in your authority?27/03/201706/03/2017Information provided
FOI03835full list of companies that have become responsible for paying business rates between the 1st Feb 2017 to the 20th Feb 2017. Can you include the business name and address The date of liability The RV Property type28/03/201703/03/2017Partial disclosure - section 40
FOI03839A list of all properties that have any credit balance on their business rates account 2. The account number 3. The account holder 4. The property address including postcode 5. Billing authority reference number 6. The current balance 7. Account start date 8. Account end date29/03/201703/03/2017Partial disclosure - section 31 and 40
FOI03842Please can you tell me how many 18-21 year olds currently receive housing benefit in your local authority area?30/03/201703/03/2017Information provided
FOI03843Can you please confirm where if online and which newspaper(S) you advertise all your public notice, including planning TROS Path Diversion to name a few. If your enforcement register is available online and if not ascertain how many planning enforcement notices(all) were served in 2016 and copy of register If your TROS are available online and if not do you have a list of consultees30/03/201721/03/2017Information provided
FOI03845A list of all business rate payers that fall into A2 class. For each rate payer, please provide: i) the address/unit (e.g. 3 High Street) ii) the name of the business/organisation (e.g. HSBC)03/04/201729/03/2017Held in part and provided
FOI03849How many occasions since 7 November 2016 have you made a prospective discretionary housing payment ('DHP') award to households affected by the benefit cap, that is, agreed to make payment before a tenancy agreement has been entered into? If you do not have figures for the period since 7 November 2016, please provide figures for the 3 month period prior to the date on which figures were last captured.04/04/201713/03/2017Information provided
FOI03851Please provide the following information in respect of non domestic properties that have had an empty rate charge levied at any time since 1st April 2010. • Property address (including postcode) • Property reference number • Ratepayer name • Start and end date of the empty period for which empty rates have been levied.05/04/201730/03/2017Part refused - Section 40
FOI03855Has NFDC come to an agreement, to adjust, modify or change to CIL any single plot S106 costs, since the government announced its removal in November 2014.04/04/201721/03/2017Information provided
FOI03859Discretionary Housing Payment07/04/201714/03/2017Duplicate request recorded twice in error
FOI03860How many Community Land Trusts that you have on your Self Build and Custom register please?10/04/201716/03/2017Information supplied
FOI03864Community Infrastructure Levy07/04/201717/03/2017Information supplied
FOI03865information about how you meet your duties to award Disabled Facilities Grants. Please provide the information by completing the attached questionnaire.12/04/201730/03/2017Information provided
FOI03875Breakdown of current credit balances accrued since your earliest records, for the amounts owing to all ratepayers within your billing area.20/04/201730/03/2017Part refused - Section 40
FOI03885• A complete list of all commercial properties within your council including: • Complete with full address & postcode • Business Name / Occupier Name • Valuation Office Agency reference number • Valuation Office Agency property description • 2010 Rateable Value • Are the occupants in receipt of any reliefs in this current (2010) rating list? o If yes, please list the reliefs • 2017 Rateable Value • Are the occupants still in receipt of the same reliefs in the 2017 rating list? o If yes, please list the reliefs26/04/201730/03/2017Part refused - Section 40

Service: 4-Governance and Regulation

FOI033001. How many Full Time Equivalent staff does the council have in positions dedicated to preventing and detecting fraud committed against the council? 2. How much does the Council spend on the provision of a 'counter fraud' function, every year, for the last 3 financial years? 3. What is the budget of the council in preventing and detecting fraud?14/06/2016-Closed - overdue
FOI03793a)List of all Commercial properties and their addresses within your Billing Authority b)The names of the Rate Payers c)Billing Authority Reference d)Rateable value e)The date the rate payer first became liable13/03/201703/03/2017Partial disclosure - section 40
FOI03798ratepayers that are currently in or have been in receipt of Mandatory rate relief for anytime from 1st April 2010: • Property address (including postcode) • Property reference number • Ratepayer name • Period of relief15/03/201709/03/2017Part refused - section 40
FOI03807We have noticed that your current grounds maintenance contracts with Gristwood & Toms and AC Cooper Landscapes may be subject to a re-tender or extension this year, and we would like to understand through this FOI request whether this extension has been/will be granted, or whether the contract will be coming out for tender in the near future?20/03/201713/03/2017Information supplied
FOI03810Financial information relating to the costs of council re-organisation. Please provide the following information for the 2014/15, 2015/16, 2016/17 and any projections of future costs •Total budget available for consideration of devolution •Total budget available for consideration of merger • Total budget available for consideration of any other re-structuring.21/03/201713/03/2017Information supplied.
FOI03811Please can I have a list of unoccupied houses in the New Forest area sent to me by email.21/03/201709/03/2017Part refused - Section 40
FOI03821enforcement of animal welfare legislation, regulations and codes of practice. 1.A breakdown of any action taken by the Public Authority which relates to businesses or individuals involved in the farming, trading, movement or slaughter of livestock, including, but not limited to, formal advice, warnings, inspections, or prosecutions, for each of the years since 2014. Each breakdown should include, where available, the date, location and a brief description of the incident and what action was taken.23/03/201710/03/2017Information not held.
FOI03826Details (including location) of any sites that have been added to your contaminated land register since 08/09/2016?24/03/201721/03/2017Information provided
FOI03827copy of agreement for the land rear of Cormorant Drive Hythe.24/03/201722/03/2017Part refused - Section 40
FOI03829A list of council buildings and land that are laying empty and/or unused as at the date of this FOI request?A list of your council buildings and land that are for sale as at the date of this FOI request?A list of your council buildings and land that will be coming up for sale within the next 12 months starting from the date of this FOI request?Copies of the official council minutes relating to the last four meetings of your council's property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?24/03/201723/03/2017Information provided
FOI03832All vehicles licensed as a taxi or for private hire From December 2005 to 20th February 2017.27/03/201710/03/2017Information supplied
FOI03838The number of incidents of sexual violence reported to local authorities in England in the last three (3) years by or on behalf of a victim/survivor of sexual violence where the act of sexual violence took place at or within the grounds of a building owned by or which was under the control of a local authority in England;2. The number of incidents of sexual violence reported to a local authority in England in the last three (3) years by or on behalf of a victim/survivor of sexual violence where the act of sexual violence was committed by a person employed by a local authority in England and was connected to and arose in some way as a consequence of that persons employment by a local authority;3. The number of civil actions that have been instigated against a local authority in England in the last three years and which have been brought as a consequence of an allegation of an act of sexual violence.29/03/201717/03/2017Information supplied
FOI03840information for public health funerals (for March 2016 to March 2017): 1) Name of deceased 2) Date of birth and date of death 3) Last residential address 4) Have the next of kin/family members been traced? 5) What date have the details been referred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?29/03/201722/03/2017Information provided
FOI03847Please provide a list of all properties which your Council has obtained a Compulsory Purchase Order on since 1st April 2010. Please include the following information in each case: •Property address (including postcode) •Date which the order was obtained03/04/201706/03/2017Information provided
FOI03852information / data of any noise abatement notices that has been served to local business,s so far in 2017 that you could supply our company with who are specialists in solving industrial / commercial noise issues.05/04/201728/03/2017Information provided
FOI03882Can you please let me have the names, email addresses and phone numbers of: Housing Director Housing Manager Business Transformation Director Business Transformation Manager25/04/201729/03/2017Partly held and provided
FOI03889Full Contact Name - Title - E-mail contact addresses for your current Head of Procurement - Head of Marketing & Head of Leisure Services ?25/04/201729/03/2017Partly held and provided

Service: Multiple Services

FOI03813In connection with noise from wind turbines only (individual turbines or wind farm) in your area could you please advise the number of: 1) Operational wind energy installations (individual turbines or wind farms) in your area in each year 2012 - 20162) Complaints received per year 2012 - 2016 3) Incidents of noise level reductions informally negotiated with operators per year 2012 - 20164) Abatement Notices (Environmental Protection Act 1990) served per year 2012 - 2016 5) Abatement Notice Appeals per year 2012 - 2016 6) Abatement Notice Prosecutions per year 2012 - 2016 7) Breach of Condition Notices (Town and Country Planning Act 1990) served per year 2012 - 2016 8) Planning Enforcement Notices (Town and Country Planning Act 1990) served per year 2012 - 2016 9) Planning Enforcement Appeals (BCNs and ENs) served per year 2012 - 2016 10) Planning Enforcement Prosecutions (BCNs and ENs) per year 2012 - 201621/03/201721/03/2017Information provided
FOI038301)The amount spent in pounds sterling on any council direct communication magazines (eg. Brent's The Brent Magazine), broken down by financial year, from 2012/13-2016/17 inclusive 2) How often any council direct communication magazines are produced; 3)How many copies of any council direct communication magazines are printed each issue;4) The name and address of the company that designs and/or produces the content for any council direct communication magazines, if not an in-house production.27/03/2017-Information supplied
FOI038411. What is the net Increase/decrease of the number of staff employed by the council in the years 2013 (with a starting figure), 2014, 2015, 2016? 2.What is the net Increase/decrease of the number of social workers employed by the council in the years 2013 (with a starting figure), 2014, 2015, 2016? 3.The number of bus routes that are contracted out by your council in the years 2013, 2014, 2015, 2016? 4. What is the net Increase/decrease of the number of sport centres open in your council area in the years 2013 (with a starting figure), 2014, 2015, 2016?29/03/201706/03/2017Information supplied
FOI038531.Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person for whom the authority is to undertake, or has undertaken, a public health funeral? 2.Has the local authority used a genealogical researcher or similar organisation to trace owners or relatives where a property in their designated area has been left empty? 3.Has the Deputyship team at the council ever used a genealogical researcher or similar organisation to trace relatives of a person for whom they are acting as deputy?05/04/201710/03/2017Information supplied
FOI03862number of homes, including council but not limited to, that are owned by your council and currently sat unoccupied. This includes all residential style accommodation that is owned by your local authority howsoever classified, not just council houses.11/04/201722/03/2017Information provided

Service: Not NFDC

FOI03785A) copies of all responses provided by (or collectively on behalf of) your local authority to: i) the letter sent to 'All Local Council Leaders' by Robert Goodwill MP, Minister of State for Immigration, dated 8/9/2016 (this letter had the heading 'UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN'); ii) the letter sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families, dated 14/10/2016 (this letter had no heading, but concerned local authority capacity to care for unaccompanied asylum-seeking minors and began 'At the start of September the Immigration Minister wrote to you...'); iii) any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment); B) the total number of: i) places pledged by your council for unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment) (if this has been altered at any point since the Home Office consultation began, please provide all numbers and indicate which is the most recent); ii) places that have been filled (by the date of your response) by unaccompanied asylum-seeking children who arrived under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment).08/03/201707/03/2017Information held by HCC
FOI03836FOSTERING28/03/201702/03/2017Information not held
FOI038371. As of today's date, how many children and young people you have placed in the following: a. Independent SEN Day Schools b. Independent SEN 38week/ term time Residential School Placements c. Independent SEN 52 week Residential School Placements28/03/201702/03/2017information not held
FOI038501. Does your organisation carry out any of the following activities / services? 1.1. Input of STATS19 injury collision data (if the answer is yes, please state which system you use) 1.2. Editing / correcting / cleansing of STATS19 injury collision data (if the answer is yes, please state which system you use) 1.3. Analysis of STATS19 injury collision data (if the answer is yes, please state which system you use) 2. Does your organisation make STATS19 collision data available to the public via a website? Note: This is often in the form of a searchable map showing the location of collisions, possibly with supporting information. 3. Do you supply full* details of individual collisions upon request and is there a charge (please state value) for: 3.1. Members of the public 3.2. Community groups 3.3. Planners, developers and other organisations with a commercial interest *Full details assumes that personal information is redacted; please state if any field other than VRM and postcode are redacted. 4. Do you poses a map of current speed limits within your authority and if so: 4.1. It this in a GIS format 4.2. Another digital format e.g. spreadsheet or database 4.3. Paper-based map05/04/201709/03/2017Information not held
FOI03881the locations of existing mine shafts, adits and quarry extents for mineral extraction in your local authority area, along with locations of any pending or agreed planning consents for mineral extraction within New Forest District Council's district?25/04/201729/03/2017Info not held
FOI03884a. How many schools your Authority is responsible for? b. How many contain asbestos? c. The names of the schools that contain chrysotile? d. The names of the schools that contain amosite? e. The names of the schools that contain crocidolite? f. How many system built schools your Authority is responsible for? g. The names of the schools that are system built, including: i What type of system building are they? ii What mark are they? iii When were they constructed?26/04/201729/03/2017Information not held
FOI03890how your council authority has recorded and supported children under 18 years-old who run away from home or care.27/04/201729/03/2017Info not held
Updated: 4 Oct 2017
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