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FOI Disclosure Log - April 2016

Requests responded to during April 2016

For a copy of the response given to these questions, please email stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: 1-Resources

FOI03244A list of both credit balances and credit balance write ons accrued since your earliest records, for the amounts owing to all "incorporated" companies within the authorities billing area, including •The name of each ratepayer for which the credit or credit write on relates to. •The value of overpayment in each case. •The year(s) in which overpayment was made. •The hereditament address.13/05/201625/04/2016Refusal - Section 21

Service: 2-Operations

FOI032251.Details of the management arrangements for the Council's leisure centres i.e. are they operated (a) directly by the Council, (b) by an 'in-house' leisure trust or, (c) by an external contractor? 2.If operated by an in-house trust or external operator, please provide the name of that contractor and the start/end dates of the contract. 3.Please advise whether the contract includes a Sports Development function or whether the Council provides this service directly.29/04/201604/04/2016Information supplied
FOI03233The business plan and associated related papers in connection with the new 3G compliant surface construction and how it is being funded and projected usage at Applemore Leisure Centre.06/05/201612/04/2016Information supplied
FOI032351.How many privately owned beach huts are there in your authority's area? 2.If there are any, how do you administer the owner's occupancy? (e.g. by lease, licence, etc.) 3.What is the expiry or renewal time of any lease/licence issued? 4.For any follow up, who can be contacted regarding beach hut management? (email address please)09/05/201615/04/2016Information supplied
FOI03258use of premixed CDA herbicides (weed killer).19/05/201628/04/2016information supplied

Service: 3-Economy, Housing and Planning

FOI03223Business rates data28/04/201611/04/2016information supplied
FOI03226Can you please send me an up to date list of businesses and charities that have become liable for business rates between to 15th Mar 2016 to the 31st Mar 2016. Could you include the business name, address, property type, liable party and the date of liability too please.03/05/201611/04/2016Refused - Section 40
FOI03232Regarding changes to the Law Society Con29 property enquiry forms06/05/201627/04/2016Information supplied
FOI03237With regards to the Selective Landlord Licensing Scheme as outlined in part three of the Housing Act 2004. 1. Have you introduced a selective landlord licensing scheme? 2. When did you introduce your selective licensing scheme(s)? Is it borough wide or specific neighbourhoods? 3. What is the license fee (or fee structure)? How did you determine this structure? Does this make the scheme self-financing? 4. How has the income from the license fee been used to improve housing?10/05/201615/04/2016Information supplied
FOI03238All properties within your Billing Authority area where there is a credit currently held on the account. The fields required are all non-personal; Primary Liable Party Name (Business Name) Full Property Address Postcode Billing Authority Reference Number (Assessment Number) Current Rateable Value Credit Amount Date Credit Applies To10/05/201625/04/2016refusal - section 21
FOI03240Details of action taken to maximise business rates under rates retention: What action has the Council Taken to maximise the amount of business rates charged and collected Where a third party has been employed to assist the Council, the company name, type of work undertaken and date the work started.11/05/201625/04/2016Information supplied
FOI03242The number of local land charges you carried out (exc personal searches) in 2013/14 and in 2014/15. If you have 2015/16 figures.12/05/201625/04/2016Information supplied
FOI032451) To help reduce fuel poverty in the borough, Combined Heat & Power (CHP) based Local or District Heating Networks are considered as Low Carbon Energy options to conventional heating systems in Residential or Commercial properties - How many new properties are planned to be built over the next 5 to 10 years that are supported by CHP and/or a District Heating Network? 2) What percentage of Housing Stock in the borough will have an EPC rating of D or better by end of 2020?13/05/201614/04/2016Information supplied
FOI03246Can you send me a full list of charities and businesses that have just become liable for business rates between to 1st April 2016 to the 15th April 2016. I would like to know the business name and who is responsible for paying the rates. Also the address and postcode with the date that they became liable and the RV please12/05/201625/04/2016Refusal - Section 21 and 40
FOI03247A complete list of all commercial properties within your authority.12/05/201625/04/2016Refusal - Section 21, 31 and 40
FOI03249the Report from the Structural Engineer regarding the debts at Westcliffe Buildings, Barton on Sea.13/05/201621/04/2016Information supplied
FOI03251I am looking for confirmation that the surface water Drainage system which was part of the "approved" plans, and a condition of development ,were properly inspected while the development was on going And that they were "signed off " by building control as per the planning conditions. Please can you add a copy of any notes taken by the building inspector, to prove that inspections were carried out.17/05/201628/04/2016Information supplied
FOI03261Business Rates (NDR) credit balances24/05/201625/04/2016Refusal - Section 21
FOI03265A list of all properties that have any credit balance on their business rates account The account number The account holder The property address including postcode Billing Authority Reference Number The current balance Account Start Date Account End Date25/05/201626/04/2016Refused - section 21

Service: 4-Governance and Regulation

FOI03227How many times has New Forest District Council authorised operations or investigations under the Regulation of Investigatory Powers Act 2000 (Ripa) in the periods: (a) 1 April 2014 - 31st March 2015? (b) 1 April 2015 - 31st March 2016? In each case, please state the nature of the charge (e.g. graffiti, fly tipping etc). Please also provide details of the penalties handed out by the Courts in each case.03/05/201614/04/2016Information supplied
FOI032281. From February 2016 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin). 2. Date of Death and Date of Birth. 3. Last known address. 4. The date passed onto TSOL or The Duchy Solicitor (plus any pending). 5. The approximate value of estate.04/05/201607/04/2016Information supplied
FOI03231Details of all current licenses issued under the Dangerous Wild Animals Act 1976 (or 2006 for Northern Ireland). For each licence, a list of all species and the number of individual animals covered. In each case, as much information as possible would be ideal. - Please only include licensed private owners, rather than zoos or sanctuaries (which I do not believe are covered by the 1976 act).05/05/201614/04/2016Information supplied
FOI03239•A list of all premises that currently hold a licence from the council allowing them to act as a sex establishment under the Local Government (Miscellaneous Provisions) Act 1982. •In each case I would like the address of the establishment, the date on which it first received its licence and whether it is a) a sex shop, b) a sex cinema, or c) a sexual entertainment venue.10/05/201614/04/2016Information supplied
FOI032411)Do you currently have scanned electronic images of your accounts payable (AP) invoices? 2)If yes, when did you start scanning? 3)If no, are hard copy AP invoices stored on-site or stored off-site?11/05/201614/04/2016Information supplied

Service: Environment Services

FOI03178If your records do not go back as far as 2005-6, please supply the same information from the most recent date possible. 1.Please state your council's total expenditure for public toilet facilities in each of the following financial years: a) 2005-6, b) 2010-11, c) 2013-14, d) 2014-15 and e) 2015-6 (please include attended and automated facilities).11/04/201605/04/2016Information supplied
FOI03185This request is for the Council's current fleet information.13/04/201607/04/2016Information supplied
FOI03197Please can you tell me what was the local authority's budget for street cleaning is each year since 2009-10?19/04/201605/04/2016Information supplied
FOI03199Please can you tell me how much the local authority received in parking charges and parking fines in each year since 2009-10?20/04/201630/03/2016Information supplied
FOI032001. What is the longest waiting time (in days) for a parking permit within your council area? Please specify the number of days and the postcode area of this longest wait. 2. What was/is the cost of residential parking permits in the years: 2012, 2013, 2014, 2015 and 2016? If this is too much to answer please just look at the years 2012 and 2016 3. What is the cost of the most expensive residential parking permit in your council area currently?20/04/201630/03/2016Information supplied
FOI03209· Whether the local authority maintains public toilet facilities in the area? · How many public toilets is the local authority responsible for maintaining? · How many public toilets was the local authority responsible for maintaining in 2010? · How many public toilets in the local authority have closed since 2010 as a result of budget cuts?22/04/201605/04/2016information supplied
FOI03221i) The total number of complaints received by the Council regarding waste collection annually over the past 5 years. I would therefore request the number of complaints annually in 2011; 2012, 2013; 2014 and 2015. ii) a break down of the complaints indicated in i) : how many of them in each year relate to failed collection of household rubbish? What do the other complaints relate to? iii) How often are household bins collected by the Council?28/04/201627/04/2016information supplied

Service: Executive Management Team

FOI03193how much EU funding your City Council has received since 2005. Also please could you indicate what your City Council spent the money on?15/04/201615/04/2016Information supplied

Service: Housing and Customer Services

FOI03166With regard to bathroom adaptations can you please supply a list of contractors who do work on behalf of Housing Grants department for DFG (disable facility grants) . I would also ask for the schedule of rates and if any manufacturers product is specified.01/04/201601/04/2016Partial disclosure - section 43
FOI03177Could you send me details of: all assistance that people can access through your council's local welfare assistance scheme (i e if people receive cash, or if they are provided directly with pre-paid cards, or white goods and furniture, etc) - Eligibility criteria (or links to eligibility criteria and the means for application) - limits to the number of times that people can apply to the scheme(s)08/04/201607/04/2016Information not held.
FOI03186Business Rates Data13/04/201611/04/2016Part refusal - section 40 and 31
FOI03187Please will you kindly tell me when your strategy for tackling & preventing homelessness was last reviewed & if a mapping & gapping exercise was carried out at that time & if identified any groups who were excluded in your community?14/04/201606/04/2016Information supplied
FOI03196Please can you tell me how many social housing places the local authority intends to build between 2015/16 and 2017/18?19/04/201631/03/2016Information supplied
FOI03201I would like a full list businesses that have become newly responsible for business rates between the 1st Mar 16 to the 15th Mar 16. Please include the business name and address and postcode.20/04/201611/04/2016Refused - section 40
FOI03204Does the council own any of its own housing stock? And if so how much? If the housing stock is owned by housing associations which ones are being used? Is the housing stock maintained by the council or an outside contractor? a)If it is maintained internally who is the person responsible for this? b)If it is an outside contractor, who is the main contractor being used?21/04/201630/03/2016Information supplied
FOI03205•how many women living in council housing have requested a change of tenancy because of violence in the last 12 months? •and what proportion of those women were given a direct transfer within one month?21/04/201615/04/2016Refused - section 12
FOI03207The date range is from 1st January 2015 to the 31st December 2015 for all the enquiries below As of 31st December 2015 how many people/families did the Council have waiting for permanent accommodation How many people were housed in Bed & Breakfast (B&B) How many people were housed in Temporary Accommodation (TA) How long they stayed in the accommodation provided The cost of providing the accommodation and breakdown between B&B and TA.22/04/201626/04/2016Information supplied
FOI03218The charge held on the council's system for the year 2010/2011 for some properties.26/04/201625/04/2016Information supplied
FOI03219For each financial year since 2011 (i.e. for the past 5 financial years): 1)What was the total spend on/gross cost of placing people in Temporary Accommodation? 2) How many weeks-worth of Temporary Accommodation was purchased? 3) How much of the total spend on/gross cost of placing people in Temporary Accommodation was met by Central Government? 4) How much of the total spend on/gross cost of placing people in Temporary Accommodation was met by the Local Authority?27/04/201626/04/2016Information supplied
FOI032241.How many refugees your council has resettled to date under the Syrian Vulnerable Person Resettlement scheme. 2.How many refugees your council has committed to take at a future date under the scheme.28/04/201608/04/2016Information supplied

Service: Human Resources

FOI03217How are Accident/Incidents managed within the Council for both the staff and the Public? Are they via paper and spread sheets or by a specific software application? If it's the latter, which application is it, when is the contract up for renewal and who is responsible (including contact details)?26/04/201611/04/2016Information supplied

Service: ICT Services

FOI031891. What are the main drivers for the Council Digital Strategy? 2. Does the Council's Digital Strategy state clearly desired goal to use more Cloud based applications and services? Yes/No 2.1 If no to question 2, what is stopping the adoption of Cloud application and services? 3. Do you have a Microsoft Enterprise Agreement (EA) that includes Azure and Office 365 Rights to Use? Yes/No14/04/201630/03/2016Information supplied

Service: Multiple Services

FOI03184•Name and email address of the decision maker responsible for swimming pools, Leisure centres, children's play areas and water slides •Name and email address of decision makers responsible for buying construction materials •Name and email address of the decision maker responsible for the Council's Marketing13/04/201605/04/2016Information supplied
FOI03216Please can you state the names of your current providers of Enforcement (Bailiff) Services for Revenues (Council Tax and NNDR) and/or Parking services? Please can you state whether this work is let through a contract or an SLAA? What was the start date for the contract or SLAA for each of these providers and services and when is it due to end? Is there any provision to extend the contract, and if so, for how long?26/04/201622/04/2016Information supplied

Service: Not NFDC

FOI032291) The total number of convictions under Criminal Justice Act 1988, for illegal sale of knives. 2) The total number of the convictions in 1) which were for illegal sales to a person under 18 years of age.04/05/201608/04/2016Info not held.
FOI03252I seek the following information about contracts awarded, that had an anticipated lifetime value in excess of £1m and using the following CP V codes: 85000001-9 Health and social work services. 85300000-2 Social work and related services. 85310000-5 Social work services.17/05/201619/04/2016Info not held.
FOI03256How many physical assaults have there been on school teachers [adults] in your council area (including local authority maintained schools, academies and free schools) for the academic years below by children of primary school age? Please can you state how many of these attacks each year of the last five involved knives.19/05/201622/04/2016Info not held.
FOI03260Information relating to the provision of substance misuse services within your local authority: 1.Current provider 2.Sector of current provider (private, public or voluntary) 3.Date current contract was awarded 4.Length of current contract 5.Sector of previous provider (private, public or voluntary23/05/201625/04/2016Info not held.
FOI03266Please list all care homes (including claimant name, where permissible) which have submitted a retrospective VAT only invoice to your Local Authority under the terms of the Kingscrest Decision, in the period from 01 January 2010 until present, and the year in which they invoiced.27/05/201629/04/2016info not held
FOI032671.How many penalty notices were issued by your authority for unauthorised pupil/student holiday absence, in each of the following academic years, 2012/13, 2013/14, 2014/15? 2.What was the monetary value for the total number of penalty notices that were issued by your authority for unauthorised pupil/student holiday absence, in each of the following academic years, 2012/13, 2013/14, 2014/15?31/05/201629/04/2016info not held

Service: Planning & Transportation

FOI032021. Any Entries added or updated on the Public Register for Contaminated land under Part I IA of the Environmental Protection Act (1990) since 2014. 2. Any Hazardous Substances Consent you hold information on since the implementation of the Planning Regulations (1991).21/04/201625/04/2016Information supplied
FOI03203The number of written requests received from developers by the Local Planning Authority under Condition A2 of Part 3, Schedule 2 of the Town and County Planning (General Permitted Development) (England) Order 2015 in relation to proposed developments of pub buildings.21/04/201625/04/2016Information supplied
FOI03215Can you please provide me with all correspondence from the former and current Secretary of State for Transport, and from any of the former and current Ministers of Transport from the Department of Transport regarding shared space roads / shared space public realm sent to the council from 2011 to the present day. Also please can you provide, all correspondence sent from the council to the Department of Transport on shared space roads / shared space public realm from January 2011 to present.26/04/201604/04/2016Info not held.
FOI03220Please could you tell me how many breaches have been identified and how many enforcement actions or prosecutions made, by this council, due to non-compliance with Approved Document (heat producing appliances) and Document G (Sanitation, Hot Water Safety and Water Efficiency) of the Building Regulations in the last three years?27/04/201626/04/2016Information supplied

Service: Property Services

FOI03171Does New Forest District Council directly employ electricians or electrical installation operatives? Does New Forest District Council employ an individual with responsibility for electrical safety (such as an Electrical Duty Holder)? If this differs between departments, please indicate how. Please provide the name and contact details of the individual most responsible for electrical safety within New Forest District Council.06/04/201605/04/2016Information supplied
FOI03175I would be grateful if you could please tell me the total value of New Forest District Council's procurement using a formal tendering process over the past five years, and the total value of procurement from Mmes using a formal tendering process over this period?07/04/201621/04/2016Information supplied
FOI03206blur Group 1 Babbage Way, Information on any reviews carried out and any procurement procedures, processes and systems and any changes and improvements you have put in place to ensure best value is achieved for all goods and services since the launch of the National Procurement Strategy for Local Government in July 2014.21/04/201630/03/2016Information supplied

Service: Public Health & Community Safety

FOI031821.Does the local authority employ a dog warden or outsource the role? If the role is outsourced, who is responsible? 2.What has been the local authority's annual spend on the dog warden service (whether in-house or outsourced) for the last three years? 3.A) Provide the number of individual instances where the dog warden service has been called out in the last three years. B) Please indicate which type of instance received the most call outs in 2015.06/05/201607/04/2016Information supplied
FOI03191could you tell me if you provide public health funerals and if so, how many requests you have received since 2006, with a yearly breakdown? Could I have the number of requests and the number of public health funerals granted.19/04/201607/04/2016Information supplied
FOI031941.Please detail all Public Spaces Protection Orders (Pesos) in your area relating to dogs. 2.Are you planning on introducing and Pesos relating to dogs in the foreseeable future? If yes what dates do you plan on starting the consultation, if exact dates are not known can you provide a rough timeline?18/04/201607/04/2016Information supplied
FOI03211Whether your local authority provides a pest control service? How many people the local authority has employed as pest controllers in each year since 2009-10 One how many occasions local authority pest controllers have been called out to homes and businesses in each year since 2009-10.26/04/201607/04/2016Information supplied
Updated: 21 Oct 2016
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