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FOI Disclosure Log - March 2015

Requests responded to during March 2015

For a copy of the response given to these questions, please email stating the reference number.

ReferenceSubjectResponse dueCompleted dateResponse

Service: Environment Services

FOI02506Information on the total number of parking tickets (penalty charge notices) distributed in each of the areas/towns/villages under your jurisdiction for the year 2014.11/03/201509/03/2015Information supplied
FOI02519Please could you provide as much of the following data as you can for all Tree data you may hold within your area of responsibility: X & Y Coordinate locations GIS file with Trees mapped (if available) Location description Tree Species Common Name Height Crown Size Condition TPO data Any other attributes you may hold for the Trees that are readily available.17/03/201513/03/2015Information supplied
FOI025461) How many parking fines did your council refund, after a successful appeal, in each of the last 5 years? 2) In £s, what was the total amount of the parking fines that your council refunded in each of the last 5 years? 3) What was the total extra cost to your council of refunding these parking fines (i.e. administration fees) in each of the last 5 years.27/03/201503/03/2015Information supplied
FOI02572Any incidents regarding members of the public and staff within the grounds of cemeteries.07/04/201513/03/2015Information supplied
FOI02586The current cost of a cremation;The cost of cremation in each of the financial years between 2010 and the current financial year.16/04/201518/03/2015Information provided

Service: Housing and Customer Services

FOI02444List of all commercial properties within your billing authority showing which of these properties is receiving relief and detail what that relief is ( If Any), which of the properties has a credit, please advise which commercial properties are empty and the date that they became empty and the last liable party/company name09/02/201520/03/2015Part disclosure - S40
FOI02470NNDR accounts. Request the information I previously requested on the remaining records, but with account numbers and account holder names redacted? This would provide me with a complete dataset whilst ensuring that you do not violate data protection principles.12/02/201520/03/2015Part disclosure - S40 and 31
FOI02488Business Rates Accounts held by your council: Account Name, Account Start Date, Billing Authority Reference, Current 2010 List, Rateable Value, Details of any reliefs where applied, Full Address of the rated assessment, Billing Address, Occupied/Empty Status, Description03/03/201520/03/2015Information supplied
FOI02495A list of all live business rates accounts with a 2010 list Rateable Value greater than or equal to £25,000.06/03/201520/03/2015Partial disclosure - S40
FOI02505A list of Business Rate accounts that meet the following criteria: 1. Current overpayment/credit shown if credit balance hasn't been carried forward 2. Accounts where a 'write on' has been used since 1st April 2000 to cancel an overpayment which has not since been reversed.11/03/201510/03/2015Information supplied
FOI02515a) The number of rough sleepers in the local authority area per quarter for each year from 2010 to the most recent quarter b) The number of homelessness applications in the local authority area per quarter from 2010 to the most recent quarter13/03/201504/03/2015Information supplied
FOI02516In relation to care for the elderly (those aged 65 and above) - sheltered accommodation for the elderly.17/03/201517/03/2015Information supplied
FOI02525Up to date list of companies that have been the subject of a business rateable value increase since 1.3.2014 - present date. Could you give business name/company responsible, address, date of liability and type of property.18/03/201510/03/2015Part refused - Section 40
FOI02532Relating to liability orders which have been granted in respect of unpaid Business Rates for the 2014/15 financial year.ratepayer for which the liability order was granted. address in the rating list which the liability order was granted. amount of the outstanding liability which the order was granted for. date liability order was granted.19/03/201510/03/2015Part refused - Section 40
FOI02536The names of the 20 landlords (excluding housing associations) whose tenants collectively received the largest amounts of housing benefit from your council in the last financial year, 2013/14. The amount in pounds of total housing benefits paid to their tenants for each of the top 20 in that year?20/03/201520/03/2015Partial response - S40
FOI02539Please supply a list of all companies (not private individuals) paying business rates in your local authority area on more than one business rates assessment and detail the full address of each assessment, Rateable Value and company name.23/03/2015-Part refused - Section 40
FOI02542For each independent school in your council that receives business rates relief, please would you specify for each named school the amount of money they received in business rates relief between 2009/10 and 2013/15.Please provide this information in an electronic form, in an Excel spreadsheet.24/03/201510/03/2015Information provided
FOI02550All information, communications and gathered data relating to Proposals for the future Development of Affordable Housing within the Parish of Copythorne.25/03/201531/03/2015Part refused exceptions 13(1) and 12(4)(d)
FOI02553All properties within your Billing Authority area where there is a credit currently held on the account.30/03/201510/03/2015Part refused - Section 40
FOI02555A full up to date list of businesses and companies who have just become liable for business rates on a property between the 15/2/2015 to the 28th Feb 2015.30/03/201510/03/2015Information provided
FOI025561)How much did your organisation spend on postal services in 2013/14 (or most recent annual period)?2)What postal service provider(s) did your organisation use in 2013/14 (or most recent annual period)?3)What is the duration of your existing postal services contracts (if any), and when do they end?4) Do you intend to use Crown Commercial Services Postal Services Framework RM1063 when your current arrangements end?10/03/201510/03/2015Information supplied
FOI02558A list of the addresses of all the Houses in Multiple Occupation licensed by the council.27/03/201511/03/2015Information supplied
FOI02560A complete list of all commercial properties within your region30/03/201520/03/2015Partial response - S40
FOI02566The number of dwellings (including lettings in HMOs) in the private rented sector in the following years 2011/12, 2012/13 and 2013/14 2.The number of representations/complaints about housing conditions in the following years, 2011/12, 2012/13 and 2013/14 3.How many dwelling inspections were carried out following these representations/complaints in the following years, 2011/12, 2012/13 and 2013/1407/04/201520/03/2015Information supplied
FOI02578An up to date list of businesses, companies, PLC's and charities that have just become responsible for paying business rates between to 1st march 2015 to the 15th March 2015.13/04/201520/03/2015Partial response - S40
FOI02580NNDR information13/04/201520/03/2015Partial response - S40
FOI02593How many staff work within the Revenues & Benefits department, that input data collected from residents? •What is the percentage of paperbased data to electronic data that is processed within the R&B department? (i.e. 40% paper / 60% electronic).20/04/201531/03/2015Information provided
FOI02594Procurement tool and contract management information21/04/201525/03/2015Information supplied
FOI02603number of properties that were granted Retail Rate Relief for the 2015/2016 billing period by New Forest District Council.24/04/201530/03/2015Information provided

Service: Human Resources

FOI025031. Pay scales 2. Employee benefits (i.e. discounts etc) 3.Any additional monetary benefits applicable. (I.e. bonuses/ market rate supplements)10/03/201510/03/2015Information supplied
FOI02526If your organisation is currently running any Graduate schemes or internships? If not, does the organisation have any plans to do so in the future? If it does, does the organisation outsource the recruitment campaigns for the schemes?18/03/201511/03/2015Information provided
FOI02535Details of any payments that the council made last year (2014) to celebrities or famous personalities.20/03/201503/03/2015Information supplied
FOI02541Self Directed Support or SDS (personal budgets). How much money has your council spent on SDS in the past three years (Individual amounts for each year please?) How many people are given SDS budgets by your council, and what was the maximum claimed by an individual?24/03/201504/03/2015information supplied
FOI02545Job titles of all senior officers who a) work from home in this country b) work from home abroad c) list a foreign address as their home or correspondence address 2. Number of staff allowed to telecommute for a) all of their working hours b) part of their working hours26/03/201518/03/2015Information provided
FOI02548- The total number of full time staff (as of 31/12/14) - The total number of part time staff (as of 31/12/14) - The full time equivalent number of staff (as of 31/12/14)27/03/201504/03/2015Information supplied
FOI02552How many female staff you have with the name beginning with the letter A.27/03/201504/03/2015information supplied
FOI02559Information relating to compliance with the Equality Act 2010 (Specific duties) Regulations31/03/201530/03/2015Information provided

Service: ICT Services

FOI02523Based on our response to a previous request, more questions regarding the Council's use of IT technical training organisations and the travelling expenses for attending the IT technical courses last year.18/03/201519/02/2015No previous request or response relating to this request
FOI02528What Manufacturer is your council LAN Network? What date does your support contract come up for renewal on the LAN Network? What is the current cost of the LAN Network Support? Which company is the support contract with? What Manufacturer is your council phone system? When date does your support contract come up for renewal on the Phone System? What is the current cost of the phone system Support? Which Company is the support Contract with? Storage (SAN) What Manufacturer of SAN is used18/03/201517/03/2015Information provided
FOI02554Regarding the purchase of ICT technical training or any other training by any department with QA training from 1st of February 2015.30/03/201502/03/2015Information supplied
FOI02561Describe, preferably by a flow chart diagram, 3 processes that involve the most man hours of processing either at a computer terminal or gathering or checking information etc as part of the process. Preferably noting the numbers of people and time spent by them (the more info the better).10/03/201510/03/2015Info not held.

Service: Legal & Democratic

FOI02540Has the council sold data it holds on individuals to any non-council organisations in the past five years?If the answer is yes, please give details of the following:Which firms or organisations was the data sold to?How much money was paid by those firms or organisations for the data?What was the nature of the data23/03/201524/03/2015Information supplied
FOI02557in relation to Online voter registration, Annual canvass and Individuals electoral registration.30/03/201527/03/2015Info not held.
FOI02600information about a care home in Dibden Purlieu15/04/201527/03/2015info not held.

Service: Multiple Services

FOI02509Please list the number of Councillors who are registered as landlords? Please breakdown the number of Councillors who are registered as landlords by Political Party.11/03/201506/03/2015Refused - section 21
FOI02512Contact details of key officers for Finance and Procurement.12/03/201509/03/2015Information supplied
FOI02522The number of instances of keys being lost by your organisation in each of the past 5 years. If possible without exceeding the specified limit, the costs of replacing lost keys for each year.17/03/201512/03/2015Information provided
FOI025381.Please send me a copy of your local authority's assets register for buildings and land. (Or a link to it if it is available on your website.) 2. Please advise what is the total number of works of art owned by your local authority and the estimated total value and the number of works currently on display.23/03/201516/03/2015Information supplied
FOI02544Number of complaints received by the council relating to Southampton docks/ABP Southampton/Port of Southampton, broken down by calendar years 2010 2011, 2012, 2013, 2014, 2015 so far. if possible, a basic list of what those complaints have mainly related to e.g. noise, pollution, traffic.25/03/201512/03/2015Information provided

Service: Not NFDC

FOI02508Please provide the total budget to be spend on Domestic Violence/Sexual Violence issues for the years 2010,2011,2012,2013,2014 and 2015?11/03/201518/02/2015Info not held.
FOI02562• What is the total number of outstanding road works/road maintenance projects (i.e. ones that are not yet complete) in your council area? • What is the total distance (in miles) that these outstanding road works cover (e.g. 10 miles)? If possible, could you also provide the average length of the outstanding road works/road maintenance project? • What is the total distance (in miles) that outstanding road works/road maintenance projects cover on all motorways in your area? If possible, please30/03/201503/03/2015Info not held.
FOI025631. How many children they have had taken into care from families where there has been a history of domestic violence in: 2012/13 and 2013/14. 2. What proportion this is of the total number of children taken into care in: 2012/13, 2013/14.03/04/201506/03/2015Info not held.
FOI02564Highways Maintenance budgets, activity and road condition31/03/201506/03/2015Info not held.
FOI02573base financial, activity, road condition and road length information for the period 2007/08 - 2017/18. This will form the main data set for my statistical analysis and will be supplemented by a questionnaire on financial management strategies07/04/201510/03/2015Information not held
FOI02608How many people within your local authority are teaching the new computing curriculum which began in September 2014? How many of these people teaching the new computing curriculum have received specific training on this new curriculum? How much money has been invested into training people to teach this new computing curriculum?28/04/201530/03/2015Info not held.
FOI02611Please tell me what criteria is used to identify all categories of potholes, and how do you decide a pothole requires attention?29/04/201530/03/2015Info not held.

Service: Planning & Transportation

FOI02453Planning appeal cost awards granted and refused in the last five years. The Planning Inspectorate reference number of any appeal subject to a costs decision- whether the costs decision was granted or refused- was a full or partial award of costs made- the amount of the award- whether the amount was paid to the appellant or to the council- whether the costs been paid or if they are outstanding12/02/201512/03/2015Information provided
FOI02489Drummond Court, SO45 6HD which is a listed building Grade2. I wish to know if there is any stipulation about the materials to be used in the construction of the external swing gates that give vehicular access to the rear of the property.03/03/201524/02/2015Information not held
FOI02493Roundabout Sponsorship05/03/201503/03/2015information supplied
FOI02504Are internal costs of defending the Authority at planning appeal held? If these costs are held, what are they for the following years? 2010/2011: 2011/2012: 2012/2013: 2013/2014:11/03/201516/03/2015Information supplied
FOI02530Looking to obtain copies of all of the various stage plans for this project (property), which was undertaken in 2008/2009.19/03/201513/03/2015Information supplied
FOI02531Date building control certificate was sent out in relation to a property. Explain reasons for delay.19/03/201527/02/2015Information provided
FOI02533Request to view the files relating to the Long Meadow Play Provision and all relating documents.11/03/201510/03/2015Refused - Regulation 12(4)(b)
FOI02551A complete list planning applications in relation to all size of wind turbine/wind farm and solar.27/03/201512/03/2015Information supplied
FOI02565All the working file(s) for Policy HYD1 - Land at Forest Lodge Farm, Fawley Road, Hythe, Southampton, Hants S045 3NJ. To include any informal and formal pre-applications notes, in particular the meeting held on 11 December 2014, between the Council Officer(s) and the potential developer.31/03/201519/03/2015Information provided
FOI02568Review report that took place which permitted the increase of traffic with no change to the infrastructure in the Marchwood area.08/04/201524/03/2015Information supplied
FOI02574View all the planning files relating to site HYDI Fawley Road, Hythe, SO45 3NJ held under ref ENQ/1321476, ENQ/14/21260, ENQ/14/21717 and ENQ/15/2031810/04/201519/03/2015Information provided
FOI02601Building control documents22/04/201527/03/2015Information supplied

Service: Property Services

FOI025131. How many council-owned properties are currently empty or derelict? 2. Please provide a list of all council-owned properties that are currently empty or derelict. If possible, this should include the address or postcode of each property.13/03/201525/02/2015Information supplied
FOI02537Please advise if New Forest Council has any contracts with: Brian James Glendinning, Stonehey, Northampton Lane, Blackfield, Southampton, Hampshire, SO45 1WR or with the following companies:- Organic Bliss- New Forest Radio Cabs23/03/201509/03/2015Information supplied
FOI02549Whether you have any services you intend to put out to tender or already outsourced services due to re-tender during 2015 •On what date these are due to transfer •Which services these might be, and •How many members of staff this will affect?26/03/201517/03/2015Information provided
FOI02588Please state the total number of staff within your procurement team. please state the number of staff within your procurement team that have A CIPS or other professional procurement qualification. No professional procurement qualification, but are currently undergoing training. What is your total third party (non-pay) spend across the whole of your organisation in the following financial years.17/04/201525/03/2015Information supplied
FOI02597Information relating to what bandstands the Council currently have and information related to them.22/04/201523/03/2015Information supplied
FOI026041.What percentage of the amount owed do you hold as a cash retention until the point of practical completion/handover? 2.What is the percentage of the retention applied after practical completion/handover? 3.How long is the second part of the retention held after practical completion?24/04/201530/03/2015Information supplied

Service: Public Health & Community Safety

FOI02494information on all the Public Health Funerals conducted by the council since 1st of January 2014. Can you please include the following information, the deceased's 1. Name, 2. Date of Birth, 3. Date of Death, 4. Last Known address, and 5. Whether the Case has been referred to the treasury Solicitor.05/03/201504/03/2015Partial disclosure - S22 and S31
FOI02498In each of the following periods, how many stray dogs did the Council handle? From 1 October to 31 December 2013, From 1 January to 31 March 2014 From 1 April to 30 June 2014,From 1 July to 30 September 2014,From 1 October to 31 December 201409/03/201504/03/2015Information supplied
FOI02500From December 2014 how many deaths have your council sent or will be sending to the Treasury Solicitor,Duchy of Lancaster or Cornwall or for Scotland the QLTR department.The names ( including maiden names), date of death, dates of birth and last known residence for the deceased, Whether next of kin have been located. Value of said estate.10/03/201504/03/2015Information supplied
FOI02502Bona Vacantia information in the last three months.10/03/201504/03/2015Information supplied
FOI02547A copy of your Contaminated Land Register (details of any sites designated as contaminated land under Part 2A of the Environmental Protection Act 1990).26/03/201518/03/2015Information provided
FOI02582Could you please send me the details of any incidents since the start of 2014 where food on sale on your area was found not to contain the ingredients listed or to be contaminated by other ingredients?15/04/201519/03/2015Information provided
FOI02584Primate licensing request regarding 2015 figures.16/04/201518/03/2015Information provided
FOI025921) The current total number of CCTV cameras in your district 2) The names of the streets covered by these cameras 3) How many days a week/month/year (as appropriate) these cameras are monitored 4) How many hours a day/week/month/year (as appropriate) these cameras are monitored21/04/201524/03/2015Information provided
Updated: 21 Oct 2016
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